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Executive Secretary
4 months ago
Service Care Solutions are looking for an Executive Secretary to work within Leicestershire Police on a 6-month initial contract.
Location: Leicester
Job role/responsibilities:
- To obtain information that may be required by the Commissioner or his/her Chief Executive on a regular ad hoc basis; extract information from records and files or obtain as necessary from internal or external sources and prepare information in appropriate format.
- To maintain document filing system and retrieve files or documents as required. To open and sort post and distribute accordingly.
- To maintain pending files and records of matters to be brought forward and ensure that the Commissioner, or in his/her absence his/her Chief Executive is aware of matter requiring their attention.
- To provide a word processing service on confidential matters and general assistance in the OPCC as own duties allow or as otherwise instructed.
- To take down in note format or shorthand and transcribe non-routine correspondence, reports, memoranda, etc. and working from manuscripts or corrected drafts and/or recorded speech. Produce statements, reports. Schedules etc.
- To attend meetings and take down in note format or shorthand the minutes of such meetings, transcribe draft minutes for approval and distribute copies of approved minutes or Action Sheets where appropriate.
- Assist and book training courses, vehicle hire, accommodation, travel, etc for the Commissioner and the whole of the OPCC Team.
- Audio Typing carried out for meetings where actions are required.
Knowledge/Experience required:
- Proven experience of clerical work to include typing of reports, letters, and minutes.
- Experience using Microsoft Word, Excel, PowerPoint, and Outlook.
- Experience organising, attending meetings, and taking minutes and drafting correspondence. Could work unsupervised and be flexible to achieve deadlines.
- Have excellent written and spoken communication skills.
- Ability and experience of providing a high level of service to customers both internally and externally.
Knowledge required:
- Educated to GCSE min. Grade C/4 or equivalent in English Language or have work experience of using English Language to that level.
- To hold a Word Processing qualification or have experience in a secretarial based role.
If you are interested in this role or want further discussion, please contact Lewis O'Donnell either via email: (url removed) or tel: (phone number removed). Alternatively, if you have any friend or colleagues that might be interested, please feel free to refer them as we a have a referral scheme in place of up to 250.
