Senior Administrative Assistant

Site Name: UK - Hertfordshire - Stevenage

Posted Date: Mar

Are you looking for a fast-paced administrative role that supports senior leadership in a global environment? We are seeking a highly motivated, professional to provide administrative support to the Senior Executive Assistant to the Chief Scientific Officer based in Stevenage.

This role will provide you the opportunity to support senior leaders in R&D and to progress your career. Responsibilities of the role include the following:

• Assist with managing a complex and detailed calendar of CSO as well as managing international travel arrangements and significant complex major events
• Managing incoming correspondence, determining level of priority and action accordingly
• Working within the Office of the CSO team to ensure co-ordination of all meetings and events and collation of all briefing documents ahead of meetings
• Handling engagement requests and maintaining an engagement log
• Managing highly confidential / sensitive information in an appropriate manner with a high level of discretion
• Ensuring appropriate technical arrangements are in place for meetings and conference calls including necessary information distributed to appropriate parties
• Expense management, ensuring all policies are followed and items are processed within guidelines
• Liaise with senior internal stakeholders and with external organisations
• Raising Purchase Requisitions and tracking approvals
• Providing cover in the absence of the Senior Executive Assistant

Why You?

• Proven ability to work independently within a fast-paced office, with a substantial and variable workload
• Vast experience in successfully supporting senior level leaders
• Great prioritisation skills, high learning and change agility, can work under pressure. Focus on what matters
• Attention to detail, committed to delivering high quality results
• Proactivity - confident to initiate work and seek input at the right time
• Comfortable working with ambiguity and fast changing priorities
• Good communication skills (both oral and written) and ability to build relationships quickly
• Advanced IT abilities to include Microsoft Outlook, PowerPoint, Word and Excel, use of inter- and intranet, MS Teams, WebEx, and associated technologies
• Good team fit (personable, high EQ, integrity, team player) and comfortable working with senior stakeholders and peers

Why GSK?

GSK is a global biopharma company with a special purpose - to unite science, technology and talent to get ahead of disease together - so we can positively impact the health of billions of people and deliver stronger, more sustainable shareholder returns - as an organisation where people can thrive. Getting ahead means preventing disease as well as treating it, and we aim to impact the health of 2.5 billion people around the world in the next 10 years.

Our success absolutely depends on our people. While getting ahead of disease together is about our ambition for patients and shareholders, it's also about making GSK a place where people can thrive. We want GSK to be a place where people feel inspired, encouraged and challenged to be the best they can be. A place where they can be themselves - feeling welcome, valued and included. Where they can keep growing and look after their wellbeing. So, if you share our ambition, join us at this exciting moment in our journey to get Ahead Together.

Find out more:

Annual Report 2021

• LI-GSK

GSK is a global biopharma company with a special purpose - to unite science, technology and talent to get ahead of disease together - so we can positively impact the health of billions of people and deliver stronger, more sustainable shareholder returns - as an organisation where people can thrive. Getting ahead means preventing disease as well as treating it, and we aim to impact the health of 2.5 billion people around the world in the next 10 years.

Our success absolutely depends on our people. While getting ahead of disease together is about our ambition for patients and shareholders, it's also about making GSK a place where people can thrive. We want GSK to be a workplace where everyone can feel a sense of belonging and thrive as set out in our Equal and Inclusive Treatment of Employees policy. We're committed to being more proactive at all levels so that our workforce reflects the communities we work and hire in, and our GSK leadership reflects our GSK workforce.

As an Equal Opportunity Employer, we are open to all talent. In the US, we also adhere to Affirmative Action principles. This ensures that all qualified applicants will receive equal consideration for employment without regard to neurodiversity, race/ethnicity, colour, national origin, religion, gender, pregnancy, marital status, sexual orientation, gender identity/expression, age, disability, genetic information, military service, covered/protected veteran status or any other federal, state or local protected class(US only).

We believe in an agile working culture for all our roles. If flexibility is important to you, we encourage you to explore with our hiring team what the opportunities are.

Should you require any adjustments to our process to assist you in demonstrating your strengths and capabilities contact us on or Please note should your enquiry not relate to adjustments, we will not be able to support you through these channels

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