Stock Administrator

Company overview

En Route International operates globally as part of dnata, one of the world’s largest combined air services providers. With offices in the UK, USA, Australia and UAE, En Route supplies premium baked goods, meals and snacks to the travel industry. We focus on partnering with world-class manufacturers, customising products and packaging to suit individual customer needs while managing a complex supply chain with the highest levels of precision

Job purpose

Reporting to the Head of Supply Chain for the easyJet contract, the Stock Administrator is to effectively manage the delist, SOR, excess, short-dated and ullaged stock as part of the Product Management Lifecyle process. Pulling together the reports and management of them to keep the information Live and accurate. To manage and update trackers on activities and decisions made, collating and managing associated documents, to report back into the business and finance.

The purpose of the role is to bring together the activity for managing returns, jobber sales, SOR, write offs, ullage, etc. Reporting, tracking, and communicating progress. Reporting on stock at risk due to shelf life and short-dated. There is a high level of compliance and attention to detail needed to be successful in this role, along with the ability to self-led, at pace, to meet deadlines.

Key responsibilities

Delisted Stock

· Agree action and exit plans for delisted stock with retail/merchandising

· Communicate plans with Managed Agents (MA) & (Last Mile Provider/Units) LMPs and agree timelines and actions

· Project Manage and organise delist returns process from LMPs to CDCs & Suppliers

· Send and receive communication and return forms

· Co-ordinate and track manifests raised for returns

· Manage and provide action on stock to be ullaged that cannot be returned

Surplus Stock

· Report and communicate with planners and merchandisers of risk on surplus stock of current range, upcoming delist surplus stock and risk for ullage due to BBD (dated stock)

· Re-distribute stock lines when requested

Sales to Jobbers

· Contact Jobbers for quotes on agreed stock to sell off

· Authroise sales through Retail Team

· Arrange collections/deliveries with pick up points and jobbers

· Arrange for duties and other customs related payments and documents

Stock Movements

· Arrange collections and deliveries when required for planners and merchandisers, delist project, stock re-balancing, etc

· Ensuring all processes are correctly followed through on the system and documentation.

Stock BBD monitoring

· Update and monitor reports on CDCs stock BBD & BBE (Best Before Date, Best Before End) to inform planners and merchandisers.

· Report risks back to the stakeholders, including finance

· Arrange for quotes for destruction of identified stock

Tracking and Reporting

· Reporting and ongoing management for Delist, Surplus and Dated Stock

· Tracking of changes as above processes are actioned and completed

· Set up and running of related stock meetings

· Ensure all departments are informed/have access to reports that are relevant: Retail, Finance, Operations, Supply Chain etc.

Processes

· Ensure processes in systems (ie oWMS, Vector, tracking) are actioned and completed correctly

· All requirements for documentation, customs, duty payments etc are followed through

Further Development of Processes & Reporting

· Processes: Identifying gaps and improving to further mature the existing and build new processes

· PowerBI: Support the development of a reporting dashboard in PowerBI by providing guidance/input on design of output

· High Value Ullage: work with MA on development and maturity of the High Value Ullage reporting and activity

· BBD at LMPs: Development of reporting on LMP short dated stock for visibility

Supply Chain Support

· An opportunity to provide support to the Supply Chain when needed. To undertake any other duties, which may from time to time be assigned.

This job description is not intended to be either prescriptive or exhaustive, but it is issued as a general framework at the time of writing.

Person Specification

Knowledge and skills

· Supply Chain and/or Customer Service experience

· Able to work and thrive in a face paced environment

· End to end Supply chain knowledge is desirable, can do attitude is a must

· Thorough knowledge of Excel

· Intermediate IT skills: Outlook, Word, PowerPoint etc

Specific aptitudes / skills

· Educated to Degree level preferred

· Pro-active, self-led, organised, attention to detail