Recruitment Coordinator
1 month ago
The recruitment coordinator will be responsible for identifying and developing relationships with managers and suppliers to their fullest potential in order to fill job requisitions for the client. Carries out the end to end recruitment process and administration of contractors and permanent hires (where applicable) using the agreed web based/manual system and in accordance with client procedures and the HireGenics policy and procedures manual.
NOTE: Fluent in spoken and written German. Role will require the coordinator to travel to Germany as per our client's need
Duties may include, but are not limited to (emphasis may vary):
1. Act as a main point of contact in response to day to day queries from managers, suppliers and contractors and to build and develop relationships.
2. Handle the processing and coordination of all requests (starters, leavers, extensions, purchase order changes etc.).
3. Ensure that all compliance documentation are signed and returned and processed in accordance with client requirements.
4. Review and validate new requirements with managers and suppliers.
5. Verify and screen suppliers CV’s and to pass qualified CV’s on to the hiring manager.
6. Coordinate candidate interviews between suppliers and hiring managers.
7. Advise suppliers of rejections
8. Maintain and track spreadsheets and client systems for new starters including sickness absence and holiday notification and to advise the client as appropriate.
9. Attend staff/supplier/client meetings and/or conference calls as and when requested.
10. Negotiate pay rates with suppliers and managers and to ensure that costs savings are achieved where possible and advise on market rates as appropriate.
11. Check and allocate project codes and costs centres to timecards where appropriate.
12. Attend staff/supplier/client meetings and/or conference calls as and when requested.
13. Work with users to develop and improve processes.
14. Educate and train suppliers, managers and contractors on the MSP web based system and processes.
15. Encourage compliance with the MSP processes and to discourage direct hiring by hiring managers.
16. Ensure that supplier invoices are processed in a timely manner
17. Work with the Finance Department to resolve invoice queries or issues as quickly and efficiently as possible.
18. Produce a weekly status report for the Relationship/Program Manager.
19. Produce ad hoc reports as and when requested by management.
20. Assist with the production of client presentations and other documentation required for meetings, presentations and forums and to attend when requested.
21. Ensure that all processes and procedures are followed according to the Policy & Procedures manual
22. Work with the team to update the processes as necessary and to suggest improvements where possible
23. Escalate any client or contractor issues as necessary
24. Plus any other ad hoc duties as and when required
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