Event Operations Manager

4 days ago

United Kingdom InspiredMinds! Full time

InspiredMinds is a global AI and emerging technology group focused on AI4Good. Our mission is to ensure that AI and emerging technology is inclusive, equitable and safe. We bring together the global AI ecosystem from Enterprise to BigTech, Startups, Investors, and Science. We are the world's largest and most active AI community of over 220,000 in 160+ countries, and have 20 years of experience in technology and large-scale festival-style summits. We are at the forefront of AI innovation, united tech innovators, rule breakers and change makers.


OUR CULTURE

Our culture is our biggest asset - we really care about our mission, striving towards AI4Good. We are aligned with the United Nations Sustainable Development Goals and our “why” is to ensure that emerging technology is inclusive, equitable and safe.


We have a core team of very talented people working behind the scenes to make sure that our community has a great experience and we’re always thinking of new ways to make things better.


We're looking for attitude, we want you to take risks and recognise that failure is just part of the journey. We want you to love people, love what you do and love working as a team. We want you to be rebellious and constantly challenge the world around you and always look for opportunities to improve and innovate. We don't do status quo here.


THE ROLE

This pivotal role offers a highly motivated and detail-oriented Events Operations Manager the opportunity to lead the planning, execution, and delivery of our global events. You will manage the end-to-end logistics, ensuring a seamless experience for attendees, partners, and speakers.


This role is ideal for someone who thrives in the dynamic world of international events & expos, particularly within the fast-evolving AI sector. If you're excited about orchestrating high-impact summits that bring together the brightest minds in technology, and you have the organisational acumen and problem-solving skills to make it happen, we want you on our team


Key Responsibilities:

Event Logistics:

  • End-to-End Event Coordination: Oversee the entire logistics lifecycle of our global AI summits, from initial planning through to on-site execution and post-event wrap-up. This includes managing multi-day conferences in various international locations, each with unique logistical requirements.
  • Supplier & Vendor Management: Build and maintain strong relationships with international suppliers, including venues, AV teams, and external planning teams, to meet the diverse needs of our global audience.
  • On-Site Event Support: Lead logistics on the ground for in-person events, ensuring a seamless blend of physical and digital experiences.


Project Management:

  • Milestone Tracking & Timelines: Develop detailed project plans for each summit, aligning cross-functional teams on key deadlines for content, marketing, sponsorships, and logistics.
  • Cross-Functional Collaboration: Work closely with teams across content development, marketing, partnerships, and technology to ensure each summit runs smoothly.
  • Task Prioritisation: Prioritise activities, ensuring that critical event components are ready on time.
  • Contingency Planning: Anticipate potential challenges in hosting events across different regions, including time zone differences, cultural nuances, and international compliance. Develop robust contingency plans to handle any issues that may arise.


Budget Management:

  • Budget Creation & Monitoring: Build detailed budgets for large-scale international summits, factoring in the complexities of overseas venues and global suppliers.
  • Cost Control: Monitor real-time expenses and adjust plans as necessary to keep costs under control while delivering a high-quality experience that aligns with our brand standards.
  • Vendor Negotiations: Negotiate contracts with international venues, service providers, and technical vendors to optimise costs while maintaining quality and reliability.
  • Financial Reporting: Conduct post-event financial analysis, tracking budget variances and identifying opportunities for cost savings in future summits.


Problem Solving:

  • Real-Time Issue Resolution: Be the go-to person on the ground during live events, handling challenges and changes with agility and confidence to maintain a seamless experience.
  • Proactive Risk Management: Continuously monitor event activities for potential issues, addressing them before they escalate to maintain the high standards expected at our summits.
  • Process Optimisation: Analyse previous summits to identify operational inefficiencies and implement improvements that enhance scalability, especially as we expand into new regions and formats.


Requirements

  • 3+ years of experience in event operations or event management, preferably in tech or AI industries.
  • Proven track record of managing large-scale events with expo spaces.
  • Exceptional communication and negotiation skills, with experience working with multiple stakeholders.
  • Ability to work independently in a remote environment, managing projects across various time zones.
  • High proficiency in event management software, CRM tools, and online collaboration platforms.
  • Strong attention to detail, proactive mindset, and ability to thrive under pressure.
  • Passion for AI, technology, and delivering top-tier events.


Benefits

  • Competitive salary, DOE
  • Generous holiday allowance (22 days excluding Bank Holiday)
  • Travel to meetings/events globally
  • Lots of training and development opportunities
  • Some flexible working procedures in place
  • Staff share options
  • Great working culture and the chance to be part of something really progressive that rewards hard work and an understanding of event cycles

  • Event Manager

    2 weeks ago

    United Kingdom RAER Full time

    Location : Jackton Distillery, Hayhill Road, G74 5AN  Job Overview :  We’re seeking an experienced and highly organized Events Manager to oversee and coordinate all aspects of event operations for RAER Scotch Whisky. Having only recently opened our distillery doors to the public, we’re introducing a range of new event offerings—from private tours...

  • Events Manager

    2 days ago

    united kingdom MorePeople Full time

    Job Title: Events ManagerLocation: Home-based (with fortnightly travel to pet shows & meetings in London)Salary: £35,000 + CommisisionAre you passionate about pets and have a flair for organizing unforgettable events? We've got the purr-fect opportunity for you!We're looking for a Home-Based Events Manager to join our client and help organize a HUGE pet...

  • Events Manager

    2 days ago

    United Kingdom MorePeople Full time €35,000

    Job Title: Events Manager Location: Home-based (with fortnightly travel to pet shows & meetings in London) Salary: £35,000 + Commisision Are you passionate about pets and have a flair for organizing unforgettable events? We've got the purr-fect opportunity for you! We're looking for a Home-Based Events Manager to join our client and help...

  • Temporary Event Manager

    2 days ago

    United Kingdom MorePeople Full time €35,000

    Job Title: Events Manager Location: Home-based (with fortnightly travel to pet shows & meetings in London) Salary: £35,000 + Commisision Are you passionate about pets and have a flair for organizing unforgettable events? We're looking for a Home-Based Events Manager to join our client and help organize a HUGE pet show in London next year ! This show...

  • Junior Events Manager

    2 weeks ago

    United Kingdom RAER Full time

    Location : Jackton Distillery, Hayhill Road, G74 5AN  We’re seeking an experienced and highly organized Events Manager to oversee and coordinate all aspects of event operations for RAER Scotch Whisky. Having only recently opened our distillery doors to the public, we’re introducing a range of new event offerings—from private tours and weddings to...

  • Event Manager Football

    2 weeks ago

    United Kingdom Baller League Full time

    Main Responsibilities This role involves the coordination of all aspects related to Baller League vents, from planning to post-event evaluation. You will work closely with various internal and external teams to ensure that events run smoothly and successfully. Plan and coordinate events from start to finish, location selection, budget management and...

  • Event Manager

    3 weeks ago

    united kingdom Reed- UNLIMITED Full time

    Job Advertisement: Event Manager - Luxury Children's Party Planning Company My Kid Atelier is a leading children's party planning company based in London, with 10 years of experience. We specialise in creating luxury, bespoke events for children of all ages, and pride ourselves on delivering exceptional service and exceeding our clients' high...

  • Event Manager

    3 weeks ago

    united kingdom Reed- UNLIMITED Full time

    Job Advertisement: Event Manager - Luxury Children's Party Planning Company My Kid Atelier is a leading children's party planning company based in London, with 10 years of experience. We specialise in creating luxury, bespoke events for children of all ages, and pride ourselves on delivering exceptional service and exceeding our clients' high expectations....

  • Event Manager

    2 weeks ago

    United Kingdom Selvedge Magazine Full time

    Selvedge Magazine Events ManagerWe are seeking a part-time freelance Event Manager for three days a week, including some weekend work. The schedule is flexible, but we expect availability on Mondays, Wednesdays, and Fridays. The role will involve 20 to 30 hours of work each week, depending on the schedule.In this position, you will help us host online and...

  • Operations Manager

    2 weeks ago

    United Kingdom COREcruitment Ltd Full time €40,000

    Operations Manager, Events Venue, East Midlands, £40,000 I am working with a beautiful venue in the East Midlands who pride themselves on delivering exceptional experiences across weddings and events. They are seeking an Operations Manager to join the team, responsible for managing and delivering all aspects of the venue and event operations including...

  • Events Director

    3 weeks ago

    United Kingdom Enhesa Full time

    Enhesa is the leading provider of regulatory and sustainability intelligence worldwide. As a trusted partner, we empower the global business community with the insight to act today and prepare for tomorrow to create a more sustainable future – positively impacting our environment, our health, our safety, and our future. Navigating the fast-changing...

  • Events Director

    2 weeks ago

    United Kingdom Enhesa Full time

    Enhesa is the leading provider of regulatory and sustainability intelligence worldwide. As a trusted partner, we empower the global business community with the insight to act today and prepare for tomorrow to create a more sustainable future – positively impacting our environment, our health, our safety, and our future. Navigating the fast-changing...

  • Events Director

    1 month ago

    United Kingdom Enhesa Full time

    Enhesa is the leading provider of regulatory and sustainability intelligence worldwide. As a trusted partner, we empower the global business community with the insight to act today and prepare for tomorrow to create a more sustainable future – positively impacting our environment, our health, our safety, and our future. Navigating the fast-changing...

  • Delegate Manager

    3 months ago

    United Kingdom Blank Space Recruitment Full time €40,000

    Delegate Manager - Events Agency - CVENT needed!! Remote (**twice a month travel to Home Counties offices**) Up to £40,000 + benefits Brilliant opportunity for a strong event registration manager to join this fantastic full service events and comms agency! The agency This full service events and comms agency work with well known global brands,...

  • Events Assistant

    2 weeks ago

    united kingdom NRG. Full time

    Events Assistant Competitive Salary Leeds An exciting opportunity has come up with a leading law firm. They are looking for an Events Assistant to join their marketing department. Role As the Events Assistant, you will support a broad range of activities including event logistics, promotional merchandise oversight and assisting in the delivery of our...

  • Event Marketing Manager

    2 weeks ago

    united kingdom Caselton Clark Full time

    Events Marketing Manager London Hybrid Salary – up to £45k plus bonus The company: A leading global provider of business conferences, events, and training programs, this company specialises in delivering knowledge-sharing platforms across various industries. With over 40 years of experience, it connects professionals from multiple sectors through...

  • Corporate Events Manager

    2 weeks ago

    united kingdom EA First Full time

    Have you got experience in organising first class corporate events? A fabulous opportunity has come up for a new Corporate Events Manager role, where you'll be responsible for the complete lifecycle of internal and external events, from concept to execution. With lots of variety and a fast-paced environment, this role will include: Responsible for the...

  • Marketing and Event Assistant

    2 weeks ago

    United Kingdom Five Senses Media Full time

    Five Senses Media are an award-winning team that connects brands with their target B2B and B2C customers, via world-class live events. We create, deliver and own market-leading exhibitions, conferences and awards, operating in multiple B2B and B2C sectors, both in the UK and internationally. The Role FSM seek a motivated, ambitious and competent starter,...

  • Events Director

    4 weeks ago

    United Kingdom John Locke Institute Full time

    The opportunity Remote with some business travel to Princeton, Washington DC, Oxford and/or Singapore. The John Locke Institute is an independent educational organisation that works to embolden the best and brightest students from all over the world to become more logically rigorous, more academically ambitious and more intellectually adventurous. Through...

  • Marketing and Event Specialist

    2 weeks ago

    United Kingdom Omegro Full time

    About the Organisation: Omegro is a buy-and-grow acquirer of the world’s most impactful software companies. Our purpose is growth over the long term; in ourselves and our colleagues, in the businesses we acquire and operate, and in the stakeholder value we create. At Omegro we are all about finding the right people for the right role and allowing them...