Current jobs related to Facilities Administrator - Cambridge - Bidwells

  • Facilities Administrator

    3 months ago

    Cambridge, United Kingdom Bidwells LLP Full time

    **Contract**: Full time, Permanent **Location**: Cambridge **Hours**: 37 hours per week **Salary**: Up to £23,000 We are looking for an organised, reliable, and friendly 'Facilities Administrator' to help provide key support to our Facilities team and wider office here at Bidwells in Trumpington. You will help the team to oversee the reception desk,...

  • Facilities Administrator

    4 weeks ago

    Cambridge, United Kingdom Costello Medical Full time

    Role Summary Responsibilities: You will be responsible for the smooth running of our Cambridge office, with a focus on creating a friendly and productive working environment Salary: £25,700 per annum Benefits: Discretionary profit share bonuses, flexible working hours, generous holiday allowance, employer pension contributions, comprehensive travel...

  • Facilities Administrator

    1 month ago

    Cambridge, United Kingdom Costello Medical Full time

    Role Summary Responsibilities: You will be responsible for the smooth running of our Cambridge office, with a focus on creating a friendly and productive working environment Salary: £25,700 per annum Benefits: Discretionary profit share bonuses, flexible working hours, generous holiday allowance, employer pension contributions, comprehensive travel...

  • Facilities Administrator

    3 months ago

    Cambridge, United Kingdom Bidwells Full time

    We are looking for an organised, reliable and friendly ‘Facilities Administrator’ to help provide key support to our Facilities team and wider office here at Bidwells in Trumpington. You will help the team to oversee the reception desk, corporate hospitality, general building maintenance and the post room. **What you’ll be doing**: - Providing...

  • Facilities Administrator

    2 weeks ago

    Cambridge, Cambridgeshire, United Kingdom Mundipharma Full time

    Job DescriptionJob Title: Facilities AdministratorJob Summary:Mundipharma is seeking a highly skilled Facilities Administrator to join our team. As a key member of our Workplace Services department, you will be responsible for the effective management and delivery of soft services to all employees across the Cambridge Campus and supporting other locations as...

  • Administrator (Estates & Facilities)

    4 months ago

    Cambridge, United Kingdom Wellcome Sanger Institute Full time

    Do you want to help us improve human health and understand life on Earth? Make your mark by shaping the future to enable or deliver life-changing science to solve some of humanity's greatest challenges. An opportunity for a part time administrator to join our team in the Estates and Facilities department has arisen. **About the Role**: A varied role...

  • Administrator for Residential Facilities

    1 month ago

    Cambridge, Cambridgeshire, United Kingdom St Johns College University of Cambridge Full time

    St John's College, a prominent institution within the University of Cambridge, is looking for a dedicated Administrator for Residential Facilities to oversee the management of the College's residential accommodations, which encompass Fellows Rooms, Student Rooms, and the Masters Lodge. This role presents an exciting opportunity for an enthusiastic individual...

  • Senior Facilities Management Administrator

    3 months ago

    Cambridge, United Kingdom University of Cambridge Full time

    **The Role**: The role-holder provides office management and senior administration support to the FM Operations Manager. Support includes diary management, assisting with University contracts and tendering, preparation and distribution of papers as well as contributing to new and existing projects. This assistance includes scoring tenders, attending site...

  • Office and Facilities Administrator

    1 month ago

    Cambridge, United Kingdom Toshiba EMEA Full time

    We are looking to recruit an experienced Office and Facilities Administrator to cover our site in the Cambridge Science Park. The role is offered on a permanent, full time basis (35 hours per week). Please note, due to the nature of the role, we cannot offer hybrid working. Working as part of a small team, the duties include the following: Responsibility...

  • Facilities Administrator

    3 months ago

    Cambridge, United Kingdom Sodexo Full time

    Job Introduction As an** Administrator** at Sodexo in **Cambridge**, you will provide a warm welcome and make that all-important first impression in our prestigious corporate building. This is your chance to show your 5-star customer service skills and make a meaningful impact with a great team. Join Sodexo and be part of something greater. You belong in a...

  • Facilities Management Administrator

    3 months ago

    Cambridge, United Kingdom University of Cambridge Full time

    To support the Senior Facilities Management Administrator co-ordinate and oversee the administration operation of a particular department/section/unit, to ensure smooth running of teaching and learning/research activities. The role-holder provides office management and senior administration support to the Senior Facilities Management Administrator. Support...

  • Facilities Management Coordinator

    2 weeks ago

    Cambridge, Cambridgeshire, United Kingdom Expertia AI Technologies Pvt Ltd Full time

    Job Title: Apprentice Facilities CoordinatorJob Summary:Expertia AI Technologies Pvt Ltd is seeking a highly organized and detail-oriented Apprentice Facilities Coordinator to join our team. As a key member of our facilities management team, you will be responsible for ensuring the smooth operation of our campus facilities.Key Responsibilities:Administrative...

  • Facilities Management Coordinator

    2 weeks ago

    Cambridge, Cambridgeshire, United Kingdom Expertia AI Technologies Pvt Ltd Full time

    Job Title: Apprentice Facilities CoordinatorJob Summary:Expertia AI Technologies Pvt Ltd is seeking a highly organized and detail-oriented Apprentice Facilities Coordinator to join our team. The successful candidate will be responsible for providing administrative support to our facilities management team.Key Responsibilities:Administrative Support: Provide...

  • Facilities Management Coordinator

    2 weeks ago

    Cambridge, Cambridgeshire, United Kingdom Expertia AI Technologies Pvt Ltd Full time

    Job Title: Apprentice Facilities CoordinatorJob Summary:Expertia AI Technologies Pvt Ltd is seeking a highly organized and detail-oriented Apprentice Facilities Coordinator to join our team. The successful candidate will be responsible for providing administrative support to our facilities management team.Key Responsibilities:Administrative Support: Provide...

  • Facilities Management Coordinator

    2 weeks ago

    Cambridge, Cambridgeshire, United Kingdom Content-Whale Full time

    **Job Summary**The Content-Whale is seeking a highly skilled and organized Facilities Management Coordinator to join our team. As a key member of our administrative staff, you will be responsible for the overall management of our campus facilities.Key Responsibilities:Facilities Management: Oversee the maintenance and upkeep of our campus facilities,...

  • Facilities Management Coordinator

    2 weeks ago

    Cambridge, Cambridgeshire, United Kingdom Content-Whale Full time

    **Job Summary**The Content-Whale is seeking a highly skilled and organized Facilities Management Coordinator to join our team. As a key member of our administrative staff, you will be responsible for the overall management of our campus facilities.Key Responsibilities:Facilities Management: Oversee the maintenance and upkeep of our campus facilities,...

  • Office and Facilities Coordinator

    5 months ago

    Cambridge, United Kingdom RxCelerate Full time

    The Office and Facilities Coordinator will ensure the smooth running of the office and building facilities, supporting all departments within RxCelerate. The role holder is the first point of contact for many members of staff and external stakeholders, so representing RxCelerate in a professional, positive, and friendly manner is essential. - Meeting room...

  • Facilities Operations Assistant

    2 weeks ago

    Cambridge, Cambridgeshire, United Kingdom CBW Staffing Solutions Full time

    Job OpportunityWe are seeking a highly skilled and experienced Facilities Operations Assistant to join our team at CBW Staffing Solutions. As a key member of our facilities management team, you will be responsible for ensuring the smooth operation of our facilities and providing exceptional support to our clients.Key Responsibilities:Mailroom Management:...

  • Facilities Operations Assistant

    2 weeks ago

    Cambridge, Cambridgeshire, United Kingdom CBW Staffing Solutions Full time

    Job OpportunityWe are seeking a highly skilled and experienced Facilities Operations Assistant to join our team at CBW Staffing Solutions. As a key member of our facilities management team, you will be responsible for ensuring the smooth operation of our facilities and providing exceptional support to our clients.Key Responsibilities:Mailroom Management:...

  • Facilities Coordinator

    3 months ago

    Cambridge, United Kingdom Bidwells Full time

    Job Advert Are you an experienced Facilities coordinator looking for your next career move? If so, we’re looking for a** Facilities Coordinator** to join our site based team on the prestigious Cambridge Science Park! The successful applicant will join our Investment and Property Management team. The Investment & Property Management team undertakes the...

Facilities Administrator

4 months ago

Cambridge, United Kingdom Bidwells Full time

Are you an experienced facilities administrator looking for your next career move?

If so, we’re looking for a Facilities Administrator to join our site-based team on the prestigious Cambridge Science Park

The successful applicant will join our Investment and Property Management team. The Investment & Property Management team undertakes the management of various commercial assets for a range of clients including Cambridge Colleges, Institutions, Property Companies and Family trusts. The Cambridge Science Park is an asset of Trinity College which is managed by Bidwells.

The Cambridge Science Park was established 52 years ago when Trinity College Cambridge embraced the concept that would change the hi-tech sector in Cambridge, the UK and beyond. Trinity owns the freehold of the Cambridge Science Park, which today comprises 150 acres, 1.7 million sq ft of high technology and laboratory buildings. It’s home to 7000 people at over 170 companies, ranging from exciting start-ups to some of the world's leading technology businesses.


Job Purpose

We’re looking for a proactive and knowledgeable Facilities Administrator to provide Facilities and Property support to tenants and occupiers on the Science Park.

No one day will be the same, so we’re looking for someone who is flexible and can handle an ever-changing workload and the successful applicant will also work closely with our in-house Investment and Property team here at Bidwells.


What you’ll be doing:

  • Input into service charge management and assist in the production of service charge budget and reconciliation packs to issue to the tenants.
  • Utilities – log monthly meter readings, update spreadsheet for Smartest Energy, change of tenancy.
  • Liaise with tenants regarding various matters as agreed with the facilities/ property manager.
  • Scheduling and booking inspections, preparation of documentation ahead of inspections by the facilities or property Manager
  • Assist with follow-up actions from the inspections, likely to relate to H&S issues and remedial works, as agreed with the facilities/ property manager.
  • Visits to properties to take meter readings, address issues, take photographs and other facilities associated work as agreed with the facilities and property manager.
  • Updating of property handbooks, photocopying/scanning/filing and other administrative tasks as appropriate.
  • Assist with helpdesk and raise actions within designated technology e.g. E-logbooks, as appropriate.
  • Support in contractor management including quotes and access.
  • Gain and maintain knowledge and understanding of building and estate activities across the Portfolio e.g. landlord works or projects, incoming/outgoing tenants through working closely with the facilities and property manager.
  • Support in the management of instructions, purchase orders, invoice approvals between client and IPM e.g. management meeting agendas, minutes, client trackers.
  • Assist in tenant engagement initiatives.
  • Produce monthly report from Property Management Database of Diary Events (RR, LExp, Breaks), analyse data and discuss with Asset Manager for next steps
  • Assist in Health & Safety data logging on the H&S management system/database and ensure any H&S documentation is saved and flagged if non compliant

About you:

  • Previous experience in a Facilities Coordination or Administration position
  • Strong IT skills with a minimum of intermediate level in MS Excel, Word, Outlook, PowerPoint, PDF editor
  • Aptitude to learn new technologies.
  • Ability to prioritise and deal with a varied workload and the competing demands of the team.
  • A self-starter with the ability to work on own initiative and a can-do approach to teamwork.
  • Pro-active & excellent problem-solving skills.
  • Excellent verbal and written communication skills with the ability to build relationships quickly with internal and external stakeholders.
  • Numerate with a high level of attention to detail.
  • Good team worker with excellent interpersonal skills
  • Enjoys a fast paced and teamwork environment

What's in it for you?

Competitive Salary: We recognise and reward talent with generous salary and group bonus scheme

Comprehensive Benefits: Including up to 8% matched pension, private medical, medicash plan, your birthday off work and lifestyle discounts and perks

Professional Development: Continuous learning, study support and promotion opportunities

Innovative Culture: Be part of a forward-thinking team at the forefront of industry trends

Family Friendly: We offer enhanced family leave policies to support individuals close to you

Bidwells is dedicated to fostering a truly inclusive culture of belonging, where everyone can thrive and succeed as their true and authentic selves at every level. We are committed to equal employment opportunity and positively encourage applications from all suitably qualified and eligible candidates regardless of race, sex, gender, gender identity or expression, disability, age, sexual orientation, transgender status, religion or belief. Flexible working requests are considered from day one.

Agencies: Bidwells does not accept unsolicited resumes and will not be responsible for related fees.