Executive Assistant
3 weeks ago
Executive Assistant
5 days onsite
Circa £65k
A world leader in commodity trading is seeking a diligent, bright, articulate and resourceful EA to join a fast paced, demanding trading team, where you will be an integral and pivotal support to a few Senior Traders. You will in excel in delivering first class Executive Assistant support and add value in more than just the traditional duties. We are pursuing a candidate who can demonstrate strong business acumen, commercially aware and experience in either working on projects or operational requirements. This is an opportunity to make the role your own, bring your drive and make a difference
The ideal candidate will provide top-level assistance for high level executives. They should be well-organised and be comfortable scheduling meetings and responding to emails on the executive's behalf.
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Responsibilities
- Preparing meeting agendas, preparation and collation of meeting related papers, articulating clear deadlines for submission and chasing where necessary. Following up and tracking meeting actions and deliverables
- International Travel management and support
- Proactive and comprehensive diary management and scheduling
- Reviewing desk data related costs
- CRM/database maintenance
- Event management (internally and externally facing)
- Creation of slide decks
- Creating and maintaining desk roadmaps/priorities
- Responding to information requests and ensuring follow-up actions are appropriately dealt with
- Preparing and reconciling expenses for a number of senior members of the team
What you will need to excel in this role;
- Senior level Executive support, must be in professional services, financial services advantageous
- Proven ability to handle confidential information with discretion
- Experience in managing multiple priorities, administrative coordination, and logistics
- Well-organised, detail-oriented, ability to multi-task with great follow-up skills
- Strong written and verbal communication skills
- Strong interpersonal skills to build relationships with executives, colleagues, and external partners.
- Event management experience desirable
- Be agile and adaptable
- A can-do attitude and willingness to get stuck in and help out in any way you can
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