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Plant Manager Assistant

4 months ago

Wrexham, United Kingdom Enbarr Recruitment and Training Full time
We are recruiting for an assistant to help Plant Managers with the day to day running of the plant based in the Wrexham area.
Hours - 39 hours Monday to Friday day.
Key Responsibilities:
* Providing effective administration support to the Plant Manager, Senior Management, Engineering Team.
* Be the point of contact for facilities management and maintenance, co-ordinate site facility contractors - building relationships with providers to ensure effectiver provisions are in place.
* Co-ordinate site services i.e. Canteen/Cleaners - build relationship, attending meetings, ensuring compliance with contract and addressing issues etc.
* Schedule, attend and take actions of various meetings, and follow up on the actions.
* Create/maintain and monitor plant/corporate communications, acting as the communication champion for the site.
* Management of general housekeeping on site, reviewing, and updating plant information noticeboards/electronic ensuring data is current and relevant.
* Support in daily meetings as required - documenting actions and follow up as required.
* Ensure stationary provision in place for plant (ordering and maintaining stock levels)
* Create purchase orders for Plant management team as required and follow through for booking in and invoice sign off.
* Arrange hospitality (onsite and offsite) including refreshments, transport, and accommodation as appropriate ensuring communication to all parties
* Ensure all incoming and outgoing post is dealt with effectively, including managing the franking of post and arranging couriers as necessary
* Co-ordinate and maintain inductions for site contractors, ensure records are maintained
* Administer hotel bookings, car hire and transport for visitors to site and Management team attending meetings off site in compliance with company policy.
* Point of contact for external call to the site/direct to appropriate team
* Maintain and drive improved performance on site by identifying areas for improvement.
* Holiday/sickness cover for other support functions when necessary
* Maintaining confidentiality in all matters
* Purchase orders & invoices
* Engineering Administration