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Executive Assistant Pa
2 months ago
The office of an entrepreneur with business interests in sectors including consultancy, design & construction, relocations, the circular economy, medical aesthetics, distribution, and consumer sales.
The business is in an exciting period of expansion and the team is growing, in size and business maturity. We need someone to help embed systems and support the integration of new providers/suppliers, so it is important that you have a flexible and positive approach.
We are seeking an experienced Executive Assistant to support with business and private life. The ideal candidate will be highly organized, detail-oriented, and able to manage multiple tasks simultaneously. The Executive Assistant will be responsible for managing the entrepreneur's schedule, coordinating travel arrangements, handling confidential information, and providing administrative support for both business and personal matters.
You must be confident in communicating with important clients, suppliers, colleagues on a national and international level. Communications must be always professional and in line with the relevant social and business protocols. The role requires high level administrative and secretarial skills with complex diary management skills. You must be highly computer literate, with excellent MS Word, MS Excel, PowerPoint.
Responsibilities:
* Prioritise and coordinate all requests for the owners time ensuring optimal time management and scheduling efficiency, including setting up hybrid meetings using Zoom/Teams etc
* Coordinate travel arrangements, including flights, hotels, and ground transportation
* Handle confidential information with discretion and maintain confidentiality at all times
* Handling incoming and outgoing communications, including emails, phone calls, and other forms of correspondence, reports, and presentations, maintaining accurate records and documentation.
* Communicating professionally with stakeholders and associates (internal and external) at all levels.
* Communicate with a wide range of clients and contacts daily in a professional manner
* Provide administrative support including conducting research and preparing reports
* Assist with project management and follow-up on action items
* Attend meetings, take actions, and follow up outcomes
* Manage expenses and prepare expense reports
* Bookkeeping and liaising with Accountants and HMRC
* Assist with event planning and coordination
* As the teams grown the successful candidate will support with recruitment and supervision duties. Supervising of junior office staff, and personal domestic staff.
* To support the with personal activities and administration – which may at times be dealt with remotely and out of office hours and during evenings and weekends.
* Support with preparing for meetings, including agenda preparation, presentation materials, and meeting minutes.
* Attend and take notes during meetings, track action items, and follow up on deliverables
* Arrange and co-ordinate domestic and international travel itineraries for the Owner including flights, accommodations, visas, and ground transportation
* Perform other duties as assigned
Please submit your resume and cover letter outlining your qualifications for this position.
Salary: up to £42,000 per year
Benefits:
* Company pension
* Flexitime
* Learning and development opportunities
* Free flu jabs
* On-site parking
* Private medical insurance
* Transport links
Schedule:
Flexitime/Monday to Friday/Flexibility to work outside of regular business hours as needed
Supplemental pay types:
Commission pay & Performance bonus
Work Location: In person - Fulham Broadway
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