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Administration Assistant

2 months ago

Banstead, United Kingdom Reed Full time

MDT Administrator Tadworth Surrey33 hours a week, across 4 days (Monday & Friday are a must) £20,500 - Pro rata salary. Parking on site

The role of the MDT Admin is to provide high quality efficient and reliable administrative support to the Therapies Directorate.

Duties and Responsibilities

  • Support planning and changes in the administration of children and young people's timetable for children and family services.
  • Support with photocopying of notes for subject access/ solicitor requests (SARS).
  • Manage the SARS and redacting process with appropriate members of the Therapies teams.
  • Update logs and coordinate the Clinical and Safeguarding Supervision across the Therapies teams, escalating non-compliance where required.
  • Monitor mandatory training compliance and administer booking processes for all relevant training sessions/course.
  • Coordinating specialist clinics, including spine and hip clinics; liaising with the Physiotherapy team to ensure the correct children are on the schedule. Liaison with external Consultants to organise the clinic lists.
  • Carry out audiotyping of clinic letters and distribute as required.
  • Update absences within the teams onto the SMI (staff care) system, as requested by the Heads of Service.
  • Place orders for any required equipment and/or resources for departments and for the children and young people as deemed necessary.
  • Take overview of clinical asset ordering, linking with the clinical assets team and management system, in line with MHRA guidelines and the medical devices policy.
  • Track and monitor equipment orders with Heads of service, escalate delays and provide a central overview for all equipment re-charges and ordering.
  • Raise and receipt PO's and invoices for the therapies directorate and liaise closely with the finance team.
  • Undertake other or additional duties that are within your skills and abilities, as the organisation may reasonably require from time to time.

Skills and Experience

  • Excellent administration skills, proficient in all Microsoft Office Programs.
  • Previous experience within an administrative role.
  • Working under pressure in complex and demanding environments, and to specific timetables.
  • Ability to build strong relationships with clients.
  • Experience of working with databases and updating tracking spreadsheets and information systems.
  • Experience of coordinating clinics.
  • Experience of audio typing.

The successful applicant will require an enhanced DBS check for this position.