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Planning Administrator

4 months ago

Norwich, United Kingdom Todd Hayes Ltd Full time
Planning Administrator
Our client, a leading independent Oil & Gas operator, is currently seeking a Planning Administrator to join their Planning & Logistics department.
This is a full-time, initial 12-month contract (with a strong likelihood of extension), based in Norwich.
Hours:
Monday – Friday. You can either complete: 08:00 – 16:00, or 08:30 – 16:30, or 09:00 – 17:00.
Whilst the role is predominantly office-based, there may be an occasional requirement to visit our client's offshore platforms or terminals’.
The Planning Administrator will be responsible for providing both short and long-term planning and delivery for work scopes. The role will require full flexibility to support planning activity across any of our client's assets and be agile to adapt to operational changes.
Key Responsibilities Include:
* Facilitate and coordinate planning meetings with all relevant departments.
* Ensure plans are fully populated and ensure these are deliverable within planning constraints on resources and time.
* Review draft work scope requirements with OOE / OIM.
* Coordinate only validated/approved requirements for offshore activities & liaise with engineers, vendors and offshore support.
* Confirm the status & readiness of all activities.
* Highlight potential slippage/constraints of activities within the plan and communicate the potential effects to management.
* Attendance Tracking System (ATS) & Vantage administration for the area being managed.
* NUI Planning admin and tracking.
* Update plan inclusive of progress and rescheduling of activities in line with business needs.
* Support Team Leader in administrative tasks where required.
* Liaise with the Logistics team to plan within logistical resources available.
* Liaise with the Warehouse team for material shipping and readiness for the plan.
* Manage relevant hotel bookings for planned business needs.
* Ensure contractor readiness to travel offshore is in line with policies and Vantage is updated.
* Liaise with HR and the medic in regard to medicals completed for company staff.
* Daily Vantage cost code administration.
* Daily management of Planners' email inbox.
* Raise any major changes or impacts to activities to the Planning Team Leader.
* The successful individual will liaise closely with both onshore and offshore team members and provide a crucial link to operational planning.
Key Requirements Include:
Qualifications / Experience:
* Graduate/equivalent education and/or relevant Oil & Gas experience.
* Strong computer skills, with experience in planning/scheduling using MS Project or Primavera P6 desirable.
* Familiarity with other industry systems, e.g. Maximo, SAP experience would be beneficial.
Personal Attributes:
* Accurate and methodical work ethic
* Excellent organisation and coordination skills
* Independent and resourceful
* Excellent communication skills
* Flexible attitude to work
* Team Player
* Analytical
For further details, please forward a copy of your CV today
Todd Hayes Ltd is an equal opportunities employer. Due to the large number of applications we receive I’m afraid we are unable to respond to everyone individually however your details will remain on file should another suitable opportunity become available moving forward.
If we can take your application further, we will of course be in touch.
Todd Hayes is acting as an Employment Business in relation to this vacancy.
Todd Hayes Ltd