Procurement and Contracts Manager

1 month ago

Bloomsbury main site London, United Kingdom The British Museum Full time
Role Summary

Procurement and Contracts Manager
Estates and Capital Projects
41 hours per week (including one hour paid lunch break)
Permanent
£46,742 per annum
Application deadline: 12pm (midday) on 03 June 2024

About the role:

This is a dynamic new role in the Estates and Capital Projects department.  The successful candidate will take the lead on procurement and contract management activities for projects within the Capital Development section of the Estates and Capital Projects (ECP) Department.  The role will require application of technical knowledge (JCT, PCR etc) and expertise to support on purchasing and procurement for services and works; managing the process for execution of contracts and amendments with legal advice as required.

The Procurement and Contracts Manager will work with senior stakeholders, the Head of Procurement, and Project and Programme Managers to:

  • manage the process for planning and delivering procurement activity for consultant appointments and works contracts
  • support the development and implementation of procurement strategies
  • demonstrate best practice procedures to renew and maintain procurement frameworks and/or approved supplier lists, ensuring value for money is achieved
  • ensure contracts are awarded, agreed and executed as per British Museum and Public Sector procurement guidelines
  • Closely monitor and track supplier contracts and values; develop associated reports to present to senior managers and the wider department

Key areas of responsibility:

  1. Lead on project related procurement activity (including drafting procurement action requests, single tender actions, reviewing tender packs prior to issue with specific attention to draft contract particulars and supporting Project Managers with Tender Board reports).
  2. Advise on appropriate procurement routes and contract types for specific projects to mitigate risk and improve efficiency.
  3. Use strong communication and interpersonal skills to build relationships with internal stakeholders and external suppliers. Work collaboratively with the Head of Procurement and the Finance department for the Museum
  4. Demonstrate construction industry expertise and provide support to PMs/Project Teams regarding contract types (JCT, other), negotiations that may arise including terms for insurances, other amendments, and obtaining input from both internal and external legal sources.
  5. Carry out an initial review and quality assure tender evaluations and board reports for all procurement activity before it is sent to internal approval parties and bodies (aligned with agreed delegated levels of authority).
  6. Track performance of supply-chain providers, consultants and contractors, by project / commission, and for frameworks / approved lists on quarterly and annual intervals
  7. Advise on risk management in procurement activity in conjunction with Head of Procurement. Support Project Managers in developing appropriate procurement strategies.
  8. Using experience and expertise in JCT and other forms of contract to review delays, disputes, requests for extension of time, and/or other claims following recommendation from the project team. Acting as the ‘go to/first responder’ and providing well thought out recommendations to ECP Senior Management with the BM’s interests in mind.

About you:

To be successful in this role, the candidate must have excellent knowledge of JCT contract administration, as well as knowledge of Public Sector procurement legislation requirements.  Prior experience with budget responsibilities, combined with quick decision making and ability to complete complex risk assessments is key to carry out the role. The postholder would have strong MS Office skills to support them in their duties.

Strong communications skills are essential as you will be required to work closely with a variety of senior stakeholders.  In addition, the postholder will foster strong relationships with supply chain and framework partners, providing a key point of contact.    

The successful candidate will also have extensive experience of analysing complex information, decision making and providing expert advice on construction themes, especially within the realm of JCT contracts.

Essential:

  • Degree level or equivalent experience
  • Membership of (or working towards) a Professional Body or Association, e.g. CIPS etc.
  • Contract management, procurement lead/manager experience

About the British Museum:

Founded in 1753, the British Museum’s remarkable collection spans over two million years of human history and culture. The Museum is one of the leading visitor attractions and its world-famous collection includes the Rosetta Stone, the Parthenon sculptures, Egyptian mummies, the Admonitions Scroll, and the Amaravati sculptures. 

The Museum offers a competitive benefits package including:

  • Generous annual leave allowance of 25 days (rising to 30 days after 10 years’ service) plus 2.5 privilege days and plus bank holidays
  • Membership of the civil service defined benefit pension scheme (find out here what benefits a civil service pension provides).
  • Free entry to a wide range of museums and exhibitions
  • Participation in private and public Museum activities, including talks by leading curators from around the world and behind-the-scenes opportunities to learn how museums care for and manage their extraordinary collections
  • Interest-free travel, bicycle and rental deposit loans
  • Professional and personal development opportunities
  • Employee Assistance Programme
  • Discounts on food and gift shop purchases

Additional details:

For more information about this role, please see the job description.

The interviews are expected to take place in mid-June 2024

If you have any additional needs that we should be aware of in order to support you with your application, please provide details to .

The British Museum is committed to promoting equality of opportunity for all staff and job applicants. We aim to create a working environment in which all individuals can make best use of their skills, free from unlawful discrimination or harassment. We value the benefits that a diverse workforce brings to a Museum which represents world culture. The Museum is committed to ensuring that no job applicant suffers unlawful discrimination because of any protected characteristics. Our recruitment procedures aim to ensure that individuals are treated because of their relevant knowledge, skills and experience.

We offer a flexible way of working scheme that allows our employees to work remotely in a way that suits them and the organisation. We welcome questions and conversations at interview stage about how flexible working could work for you. We would typically see this role as working on site a minimum of 3 days a week.

The Museum also adheres to the HMG Baseline Personnel Security Standard (BPSS) for pre-employment screening of Civil Servants

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