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Compliance Administrator
4 months ago
Hours: 40 hours per week, Monday to Friday 08:30 - 17:00
Benefits: 22 days per annum rising to 23/25 days on length of service plus usual bank holidays, Employee referral scheme offering £300 - £500 depending upon role, Discount on vehicle hire, Specsavers Eye care vouchers, Perkbox benefits and discounts with selected automotive companies.
Company Overview:
VMS (Fleet Management) Ltd is part of the fast growing VMS Automotive Group offering a range of services comprising of Contract Hire & Fleet Management, Accident Management as well as offering Maintenance Services from our inhouse workshops and a leading provider of transport refrigeration systems, air conditioning solutions and converting panel vans into commercial, refrigerated vehicles. VMS Automotive operate nationwide with workshops and vehicle hire sites throughout the UK with our Head Office based in Stevenage and our Operations centre based in Bury St Edmunds.
As a result of our continued growth, we are looking for additional team members to join our team to help us continue providing outstanding service to our customers.
Job Description and Key Tasks:
To ensure that the VMS commercial vehicle fleet, including ancillary items, are maintained to statutory, manufacturer, client and company requirements. Ensure that the internal audit process is reported on a daily, weekly, monthly basis as detailed. Keeping downtime to a minimum through effective working to government legislation as required by the business. To keep up to date on changes to and new transport legislation as these impacts upon the business operation.
Maintain good working relationships with clients and repairers, whilst ensuring an effective control of maintenance.
Allocating jobs and workloads, scheduling and completing team related paperwork.
To ensure that all agreed KPI targets and reports are met.
Manage manufacturer’s recalls, safety recalls, service schedules, policies and procedures to ensure compliance is maintained at all times and the vehicles warranty is not compromised.
To ensure our compliance meets with the customers Operators license conditions.
To ensure that all client vehicle documentation and service records are kept up to date and legally compliant at all times. This to include the following:
PMI sheets: fully completed on time, any outstanding defects rectified, the vehicle database updated to show completed and the inspection sheet filed correctly.
MOT: completed on time, the database updated to show completed and the certificate filed correctly. Any failures, or PRS to be reported to the Compliance manager.
PG9: to be dealt in the same way as an MOT failure.
Tachograph: to be calibrated on time, the vehicle database to be updated and the certificate filed correctly.
Servicing: to maintain manufacturers maintenance schedules for either mileage or time based service intervals to uphold the vehicles warranty throughout its warranty period.
Ller/Through exam: completed on time, the vehicle database updated and the certificate filed correctly.
To ensure that all the above is planned and completed on the VMS planners and detailed records made on the client database.
To ensure that service and maintenance providers comply with the maintenance and safety inspection programmes that apply to fleet equipment vehicles.
Reporting any poor dealer performance to the Compliance manager.
Skills required:
Microsoft Office suite (Outlook, Excel, Word)
Excellent communicator
To be eligible as part of our recruitment process at the interview stage, you will need to provide:
Evidence of your right to work in the UK, in the form of: Passport or Birth Certificate and National Insurance Number on an official document.
Proof of Address x 2
Due to the nature of the role, we are not accepting applicants who reside outside of the UK
