Business Operations and Procurement Coordinator FTC

4 weeks ago

london, United Kingdom ABBA Voyage Full time

As the Business Operations and Procurement Coordinator, you will play a crucial role in ensuring the seamless operations of company-wide procurement by managing and overseeing the procurement document repository and contract management system, whilst acting as a central pillar for coordinating Business Operations projects. The role will involve cross departmental collaboration and supporting the business, to coordinate, organise and maintain administration across company systems, overseeing contract lifecycles, working with legal, insurance and assisting with migrations to new company systems to create new efficiencies through operational processes. You will play a crucial role in maintaining the administration of key business systems whilst providing end to end support for company procurement, working closely with the team and other procurement leads to ensure consistency and compliance across the business. This position offers a unique opportunity to contribute to multiple facets of a dynamic and collaborative work environment and to champion operational excellence. You will be involved in developing and integrating systems and processes to support the company and implementing business best practices. This role is ideal for someone eager to enhance their existing skills by building on knowledge of vendor and procurement management, and experience in delivering central business operations projects to increase efficiencies. Role Responsibilities: Support with the end-to-end procurement process, working closely with other Procurement leads to: Support departments with RFP and tender processes. Raise and track purchase orders alignment with SOWs. Work with key stakeholders to undertake due diligence including insurance and legal. Ensure compliance to company policy and procedures. Onboard new suppliers, issuing, processing, tracking and revising documentation to ensure business continuity. Maintain, manage and audit the contract repository. Manage supplier relationships and lead the procurement process end to end to ensure service quality, cost effectiveness and continuous improvement. Leading on the set up, migration and integration of software, systems and processes to the business. Monitoring third party performance and SLAs to ensure compliance, cost efficiency and alignment business objectives. Support the various business operations processes and further develop them as we grow. Please note that these points are only an outline of your main role and responsibilities, and that there will be additional day to day duties expected of you to ensure the smooth and effective running of your department and the show. As this is a newly created role your duties and responsibilities will evolve over time. About you: A minimum of 5 years experience in company operations, procurement or vendor management. Experience in managing contract life-cycles. Contract related certification such as CIPS. Experience in managing company systems, ideally prior experience with migrations. Experience working across multiple software or operational systems. Has excellent stakeholder and relationship management skills. Have great problem-solving skills with a solution-driven approach. A positive mindset with a can-do attitude. Have strong organisational skills. Experience in handling competing demands and deadlines. High attention to detail and an analytical mindset.

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