Document Controller
4 weeks ago
Purpose of the role:
We are recruiting for a Document Controller / Administration Support to ensure all documents and processes adhere to our Health and Safety and Quality Standards. A successful candidate will be responsible for administering and auditing Quality and Health and Safety protocols, as well as reviewing documents to ensure a professional and consistent message is communicated to our customers.
In return, we will provide you with a competitive salary, an employee healthcare scheme, and a relaxed and friendly working environment.
Key Responsibilities:
* Continuous audit of the H&S and Quality Management procedures, ensuring departments are adhering to procedures.
* Address non-conformances by working with departments to improve working practices and/or procedures.
* Prepare for and assist with the annual audits for H&S and Quality Accreditations, and control associated documentation.
* Own document templates and ensure they align with procedures.
* Review and amend documents from all departments as required.
* Manage the delivery of H&S training modules through our online management platform Atlas (Citation), working alongside the H&S manager.
* Arrange relevant training for employees and conduct employee meetings as needed to ensure compliance with regulations.
* Ensure equipment on all sites is installed safely and maintained to necessary standards.
* Arrange and manage risk assessments and site inspections to identify potential hazards and opportunities to mitigate risk.
* Assist with addressing any H&S queries or issues as they arise, acting as the central point of contact.
* Assist with the management and implementation of ISO 9001.
* Keep up-to-date with safe operational practices to ensure the company adheres to and adapts to changes in legislation.
* Work with First Aiders and Fire Marshalls to ensure responsibilities are carried out as per agreed policy and procedures.
* Liaise with our Production department to ensure the timely delivery of handover and completion information/documentation and O&M manuals.
* Liaise with our Solution and Design departments to ensure amendments to project drawings are accurately recorded.
* Review and ensure that manufacturing equipment and work areas meet all safety criteria, including lifting equipment, fire extinguishers, walkways, workshop areas, and office areas.
* Assist with conducting reviews and completing associated documentation of any workplace accidents.
* Assist with Office Administrative tasks as required.
* Assist Marketing with the Administration of Events as required.
Skills, Experience, and Qualifications:
* Up-to-date knowledge of relevant Health and Safety legislation.
* Good knowledge of document control processes.
* IOSH (Preferred but not required).
* Health and Safety experience (ideally covering industrial environments) (Preferred but not required).
* Ability to understand and interpret DWG’s.
* Confident in leading meetings and liaising with employees at all levels.
* Proficiency in Microsoft Office Suite (Outlook, Excel, and Word).
* Excellent communication skills, both written and verbal.
* Excellent organisational skills.
* High attention to detail
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