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Executive Assistant

4 months ago

Annesley Woodhouse, United Kingdom Inplace Personnel Services Ltd Full time
Inplace personnel are currently recruiting for executive assistant for a well-established company based in Annesley
The Role:
The Executive Assistant role involves providing high-level administrative assistance, ensuring seamless operations, and maintaining confidentiality across client and staff matters. This position requires exemplary planning, time management, and professionalism to support executives effectively and manage various tasks with precision.
RESPONSIBILITIES AND DUTIES:
• Uphold a strict level of confidentiality at all times pertaining to both client and staff matters.
• Provide general administrative duties, to include photocopying, collation, and production of statistics, monitoring of correspondence and maintenance of filing system.
• Liaise with internal staff at all levels.
• Conduct Research, collect and analyse data to prepare reports and documents.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Maintain diary, arrange meetings, events, and appointments.
• Manage emails, ensuring actioned within an appropriate timescale.
• Maintain an organised filing system of paper and electronic documents.
• Arrange travel and itinerary.
• Exemplary planning and time management skills.
• Develop and sustain a level of professionalism among staff and clientele, ensuring confidentiality is maintained.
• Handle requests and queries appropriately.
• Welcome guests and customers by greeting them, in person or on the telephone, answering or directing inquiries.
• Attend meetings as required, providing note taking support
•Cover reception duties.
•Any other reasonable administrative and clerical duties which may be required from time to time, as directed.
SKILLS AND QUALIFICATIONS:
•Proficient in Microsoft Outlook, Word, Excel, and PowerPoint
•Strong attention to detail
•Ability to take accurate minutes.
•Experience of supporting multiple senior managers with changing priorities
•Good interpersonal skills
•Previous EA Experience of over 2 years
•Flexible and adaptable
• Professional Attitude
•Self-Driven and Motivated
•Able to perform under pressure.
•Very discreet and able to work in an environment where confidentiality is key.
•Commercially aware
Good understanding of cyber prevention related to targeting emails.
How to apply - CALL (phone number removed) or Simply Click APPLY NOW