PA/Administrator

3 weeks ago

Aylesbury, United Kingdom Hays Business Support Full time
Your new company
A well established and growing organisation are seeking an experienced PA/Administrator to join them in their new offices in Aylesbury.
Your new role
As the PA/Administrator, you will be responsible for supporting the day-to-day office function, including managing company documentation/templates, performing general office administrative tasks and providing support for the Project Management and Funding Consultant teams. This role includes travelling to projects to support staff during client meetings and to accurately record and suitably present meeting minutes.
Answering the mainline telephone.
Welcome all third-party visitors.
Assist with meeting arrangement as required.
Diary Management.
To accurately record and suitably present meeting minutes on behalf of the Project Managers.
Supporting Project Managers with Contract Administration tasks.
Setting up and formatting new documents / templates.
Liaising with the Finance Director to process invoices / payments.
Updating company databases / spreadsheets.
Purchasing Contracts for the Project Management team.
Assisting the Bid Writing team with Tender Analysis documentation.
Supporting the day-to-day function of the office.
The job role requires a driving licence and access / use of your own car. There may also be days when you will be working alone in the office.
What you'll need to succeed
In order to be successful in applying for the role of Administrator, we have the following:
A dedicated, hard worker.
Excellent all round communication skills.
Ability to organise your own workload.
Ability to present information in various written and verbal mediums, accurately and coherently.
Ability to remain calm when under pressure.
Ability to be proactive, work autonomously and / or part of a project team.
To be self-motivated, enthusiastic and a keen willingness to learn
Have a full UK driving licence (Max 6 points), with access to and use of a car.
Good IT skills can use day-to-day office software such as Microsoft Office products.
Demonstratable experience working within a capacity for a minimum of 2 years.
There may be an element of lone working when not out on-site visits with the Project Managers.
What you'll get in return As the PA/Administrator you will recieve:
Competitive salary
22 days annual leave + bank holiday
Healthcare and dental
Hybrid - 1 day from home
Nest pension
Mileage claiming for site visits
Electric Car Scheme
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
Hays EA is a trading division of Hays Specialist Recruitment Limited and acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)

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