Crew Planning Hotel and Travel Officer

Crew Planning Hotel and Travel Officer ( 12 Month FTC)We are easyJet – a FTSE-100 listed, £multi-billion low-cost airline that serves tens of millions of customers every single year. If you’re reading this, you have probably already been an easyJet customer, and you’ll know that there is no more iconic (or Orange) travel brand in Europe.We fly more than 1,207 routes, connecting 38 countries across Europe, and employ more than 19,000 colleagues. We’re on a mission to make low-cost travel easy – and whatever your role here, you’ll connect millions of people to what they love using Europe’s best airline network, great value fares, and friendly service.What makes us easyJet? Our Promise Behaviours – we are Safe, Bold, Welcoming and Challenging. Four Behaviours. One Spirit. One easyJet.Read on if youØ Have experience in commercial travel or hotel booking, planning, or operational deliveryØ Enjoy working in a fast-paced, dynamic environment where you can make a real difference to the crew experienceØ Can be in our Luton head office 3 x per weekThe TeamYou’ll work closely with the Crew Planning Team and report to the Senior Hotel and Travel Officer. As the Hotel and Travel expert for our Crew Duty travel, you’ll ensure our crew have their hotel and transport arrangements booked and communicated in the most cost-efficient and supportive way, always ensuring compliance with legalities surrounding aircrew rosters.The RoleAs Crew Planning Hotel and Travel Officer, you’ll play a vital part in ensuring our crew are where they need to be, rested and ready to deliver great service. You’ll oversee the delivery and maintenance of crew roster travel and hotel requirements, manage the HATS system, and build strong relationships with suppliers. You’ll also support special programmes, ensure compliance with regulations, and contribute to continuous improvement across the team.Key Responsibilities IncludeØ Overseeing crew roster travel and hotel requirements in line with legal, company, and industrial agreementsØ Managing the HATS system, approving charges, negotiating rates, and integrating alternative hotel accommodationsØ Monitoring hotel and transport availability, maintaining excellent relationships with providers, and managing reconciliation and approval processesØ Responding to complaints and investigating safety cases related to crew hotel and transportØ Managing special programmes such as Government Repatriation and handling immigration requests in collaboration with the Aviation Security TeamØ Conducting UAT testing on HATS and AIMS systems, and performing monthly invoice reconciliationsØ Supporting the Senior Hotel & Travel Officer and Crew Planning Support Manager with additional tasks and projectsWhat We’re Looking ForØ Detailed understanding of commercial travel or hotel booking systemsØ Strong analytical and planning skills, with the ability to interpret crew rosters and identify improvementsØ Team player with excellent communication skills and the ability to work cross-functionallyØ Customer-focused, self-reliant, and able to take initiativeØ Cost-conscious with strong financial acumenØ Computer literate, particularly with Microsoft Excel (Agresso experience desirable)Ø Knowledge of Flight Time Limitation (FTL) schemes, Fatigue Risk Management, or other crew compliance regulations, DesirableØ Ability to manage a high volume of diverse requests and changing prioritiesØ High level of accuracy and attention to detailWhat You’ll Get In ReturnØ Up to 20% maximum bonusØ 5% pension contributionsØ Medical Cash PlanØ Excellent staff travel benefitsØ 25 days of annual leave + bank holidays (with the option to purchase more)Ø Annual credit towards an easyJet holidayØ Various flexible benefits and extrasØ 30 days’ work away schemePracticalitiesThis full-time role will be based in Luton and will be 40 hours per week. We support hybrid working and we spend 60% of our time per month in the office.Reasonable AdjustmentsAt easyJet, we are dedicated to fostering an inclusive workplace that reflects the diverse customers we serve across Europe. We welcome candidates from all backgrounds. If you require specific adjustments or support during the application or recruitment process, such as extra time for assessments or accessible interview locations, please contact us at We are committed to providing reasonable adjustments throughout the recruitment process to ensure accessibility and accommodation.Business AreaOperationsPrimary LocationUnited Kingdom-London-London Luton AirportOrganisationOperations Performance & PlanningScheduleFull-timeUnposting Date23/12/2025, 11:59:00 PM