Since being established in 1984, Newgate (Newark) has grown to become the UK’s market leading gate and barrier company and has cemented a legacy that is synonymous with quality, reliability and service.
The Newgate ethos has always been to put the client first. Engaging with our clients and using our wealth of employee experience and expertise to deliver a first class product every time.
Operating out of our offices in Newark on Trent, Newgate are looking for an enthusiastic and confident Contracts Administrator to join our busy Contracts team.
Reporting directly to the Contracts Manager; you will be responsible for the day-to-day administrative support of the Contract’s team. This is a crucial role that requires strong administrative skills, attention to detail and the ability to work collaboratively with customers, other departments and site teams.
Key Responsibilities
* Inputting new contracts on to Contracts Master Schedule
* Obtain missing information on contracts sheets eg: addresses (invoice & site), telephone numbers, contact names
* Manage Supply only contracts – Updating customers and booking haulage
* Keeping ERP and internal company project folders updated
* Create Install & Civils job packs (Add RAMS / Drawings and File)
* Purchase orders to be raised for transport (record POs on haulage log along with costs)
* Log contracts for Invoicing and send to Accounts team
* Organise Contract Engineer’s hire equipment when required and off hire when necessary
* Delivery Note amendments
* Contact customers on contract completion with O&M and Supply only warranty forms
* Keep client’s portal updated
* Process Engineers Reports Daily
* Process Van Checks Daily
* Time sheet reviews weekly
* Assist Service department with the engineer’s reports when required
* General office administration: filing, answering calls and recording incoming emails
Skills, knowledge and behaviours:
* Previous administration experience in a similar role, customer service focused background
* Demonstrate ability to plan, organise and prioritise work (for yourself and other team members)
* A good standard of literacy and numeracy, grade C in Maths and English GCSE (or equivalent)
* Strong communication and relationship building skills
* Have confidence to ask questions/ challenge
* Excellent IT skills with knowledge of ERP systems preferably Sage (Oracle, SAP etc.)
* Competent in both Excel and Microsoft Office
Contract Type: Permanent
Job Type: Full-time
Location: Office Based
Hours: Monday to Friday (39.25hours)
Monday to Thursday 07.45 to 16.30
Friday 07.45 to 14.30
For more information take a look at our company website; if you feel you have the experience and Newgate sounds like the right company for you. Please apply with your CV

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