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Administrative Assistant

4 months ago

Camden Area, United Kingdom Gleacher Shacklock Full time
About UsnGleacher Shacklock was founded in 2003 and is established as a market leading independent advisory firm offering: M&A and strategic financial advisory, debt and equity advisory and restructuring advisory. We specialise in providing the highest quality strategic and financial advice to help clients solve complex issues and/or to achieve M&A or financing objectives.

Job descriptionnWe are offering a great opportunity for an Administrative Assistant to join a high performing investment banking team in central London. You would be supporting primarily HR and Compliance functions as well as the Executive Assistants. This is a busy role, assisting with various administrative responsibilities and ad hoc projects. Working closely with other support staff within the team, you will also coordinate internal events and help oversee the day to day running of the office.

We are looking for a self-starter who is proactive, enthusiastic and motivated to take on new challenges.

Given the nature of our business, this role requires someone to be in the office 5 days a week.

Responsibilities:noverall administrative supportntelephone calls and dealing with general enquiries inboxnvisitors and clients at receptionncouriers and taxisnmeeting rooms and clearing them after meetingsnevents planning and organisingnand ordering office supplies (stationery, coffee, milk, recycling bags etc.)nwebsite content posting and adminninvoices and adding new users to the business taxi and food accountsnweekly lunch sheets for the Accountantnbinding for client meetingsndesk assessments for new employeesnand sending out weekly holiday updatesnkey administrative support for the legal and compliance function, including:nrecords, ordering collections and returns from Iron Mountain (archiving storage)nfirst drafts of forms for the regulated bodynand organising key documentsnthe SharePoint space so that it remains organisednduties as necessary

Essential for the role:na good level of skills in Outlook/MS Office (Word, Excel, PowerPoint)nexcellent communication skills, both verbal and written, as well as professional telephone mannernhighly organised with excellent time management skills to be able to effectively manage a busy workload, conflicting priorities and deadlinesna mature approach with ability to work unsupervised taking ownership of tasks proactively and autonomouslyna flexible, positive, can-do attitude, have the willingness to go beyond the scope of the usual job descriptionnthe importance of discretion and confidentiality

Benefits we are offering:nDiscretionary bonusnPension scheme (5% employee and 10% employer contributions)nPrivate healthcarenCritical illness covernHealth screeningnDental carenTravel Insurance

To start this exciting journey, apply now.