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Part-Time Office Manager/Bookkeeper

4 months ago

London, United Kingdom Office Angels Full time

Admin. Secretarial and PA - Administrator

4 hours per day, 5 days per week Monday to Friday - office based

Ideally 10:00 to 14:00, but can be flexible

Are you an experienced Office Manager/Bookkeeper looking for a part-time position in London? Our client, an innovative lighting production company based in Bethnal Green, is seeking a talented individual to join their team as a Part-Time Office Manager/Bookkeeper. If you have a passion for office management, bookkeeping, and providing exceptional administrative support, this opportunity is perfect for you

As the Office Manager/Bookkeeper, you will play a crucial role in supporting the directors and ensuring the smooth running of the office. Some key responsibilities include :

  • Providing general administrative support to the team, assisting with appointments, travel arrangements, and more.
  • Managing the pre-production elements of the company's event projects, such as booking suppliers and arranging accommodation and travel.
  • Answering and handling incoming calls in a professional and polite manner.
  • Managing visitors to the office, greeting and welcoming them as the first point of contact.
  • Maintaining stock levels of office supplies and ensuring a clean and presentable working environment.
  • Keeping all work-related information confidential and acting in a professional manner at all times.
  • Ensuring compliance with health and safety regulations and company policies.
  • Taking responsibility for the efficient and timely operation of accounting, bookkeeping, and reporting functions.
  • Managing sales ledger, purchase ledger, and nominal ledger functions.
  • Processing supplier payments via online banking software and issuing remittance advices.
  • Issuing sales invoices and keeping supplier and customer details up to date in Xero.
  • Maintaining a neat and orderly filing system for financial records.
  • Undertaking bank reconciliation and preparing monthly accounts and financial reports.
  • Communicating with suppliers to resolve invoice queries and preparing and submitting VAT returns.
  • Processing monthly payroll and taking responsibility for credit control.

To be successful in this role, our client is seeking candidates who possess the following qualifications and qualities :

  • Qualified through experience as a bookkeeper, AAT qualified, or part qualified ACA, ACCA, or CIMA accountant.
  • A strong background in bookkeeping and basic management accounting within a small business.
  • Excellent team working and interpersonal skills.
  • A good level of education, particularly in maths and English.
  • Fluent English speaker with a good telephone manner and strong communication skills.
  • Demonstrably numerate, articulate, and experienced in all areas of accountancy and business administration.
  • Proficient in IT skills, with experience using Microsoft Excel and Xero accounts software.
  • Methodical, motivated, and passionate about accuracy and excellence.

If you are proactive, self-motivated, and thrive in a fast-paced and changing environment, this could be the perfect opportunity for you to showcase your skills and contribute to the success of our client's organisation.

Please note that the above list of responsibilities is not exhaustive, and employees may be required to take on additional tasks in line with the general profile of the role.

Advertised by Office Angels - London Bridge branch

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

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