Clerk to Trustees

Clerk to Trustees - Bingley ( Housing Care )
This is a part time self employed position for a 6 month probabation with view to a permanent role
Salary £12,000 per year
Home based 2/3 days per week, over 5 days with occasion weekend and evening work ( infrequent )
Main Responsibilities and Key Duties
Housing Management Service:
Make regular visits to deal with site issues and generally endeavor to ensure the wellbeing and comfortable living of the residents.
Report to the Trustees any matters of concern raised by the residents or that have come to the Clerks notice or become apparent on visits
Regulation: Deal with completion and compliance of and regulatory requirements and returns and the Charity Commissioners Annual Return on behalf of the Trustees
Application and Lettings: Maintain a list of applicants and deal with the selection process in conjunction with the Trustees including advertising vacancies to enable the Trustees to make appointments from qualifying applicants
Advising the Trustees of reasons for terminating an appointment of a resident to enable them to make an appropriate decision
Property Maintenance Services: Arrange for the routine maintenance needs of the almshouses including obtaining quotations where necessary and subsequently commissioning the work and passing it for payment when completed which includes reporting to the Trustees for prior approval and a decision for works in excess of £500.00 (five hundred pounds)
Arrange for the provision and upkeep of smoke detectors and CO2 detectors
Arrange for the maintenance of the gardens and communal areas either by residents or third parties.
Arrange for the annual gas safety checks and the obtaining of the Gas Safety Certificates.
Arrange for the electricity supply to be monitored and checked for its safety and for obtaining the appropriate approvals in accordance with the recommended time period
Financial Services: Although the Treasurer will have primary control, the clerk we be expected to assist and advise the Treasurer and Trustees in the:
Preparation of the annual budget, annual report to Auditors and annual accounts
Reviewing and setting the residents weekly maintenance contribution
Maintenance of accounts
Monitoring income and expenditure against budget
Provision of information to and liaison with Auditors
Funding opportunities to fund improvements available from the Association and other grant making charities
Other matters:
Assists and advises the Trustees in:
Compliance with the Decent Homes Standards and the Standard of Almshouse Management
Producing a 5 year plan with effective repairs, maintenance and investment strategies to comply with the SORPS requirements and in the preparation of the annual Audit Report
Reporting on the stock condition of the properties and implementing the recommendations contained in the Quinquennial Review and to ensure this is linked to meeting the Decent Homes Standards
Attending and organizing Trustee meetings, preparing the Agenda with the Chair and producing the minutes of the meetings
Dealing with the Charity Commission regarding annual returns and other matters
In the first instance please email your CV

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