Program Management Office Manager

4 weeks ago

Birmingham, United Kingdom OASIS Group - Information Secured Full time

OASIS Group is the largest privately-owned information management provider in Europe, securing and managing over 115 million barcoded items, 200TB of digital data, and scanning more than 17 million images per month.

Since forming in 1999 we have grown steadily, and we now employ over 1,700 Team Members across six countries. Together we support more than 11,500 clients through our network of over 70 secure, monitored and compliant record centres.

As our clients’ single source partner for information management, we offer solutions that cover the full record lifecycle, including file storage; secure online access; data protection; business continuity; and secure destruction.


The Role

The PMO Manager will line manage a project administrator and play a crucial supporting role, designing, implementing, operating, and improving project processes across the group. You will enact such process within our business tools, particularly Monday.Com, for which you will be the system owner.

You will spend 40-50% of your time managing one or more complex cross-functional project. You will provide project management advice and expertise across the business and support the Group Director of Strategy Delivery communicate the vision and status to all stakeholders. You will assist with the evaluation and reporting of project benefits realisation.

As an individual you will be performance driven with a desire to be part of a winning team. You’ll be client-centric and enjoy working in a rapidly evolving business that requires pace, urgency and agility. You’ll be equally passionate about developing yourself and your team.


Key Responsibilities

Processes & Tooling:

  • Process Development: Working within the business context, pragmatically designs and/or refines key project/programme processes.
  • Process Implementation and Operation : Provide training, guidance and support to project managers and other stakeholders to ensure a successful implementation of new processes. Provide oversight of key process usage, ensuring that the process is being adopted and is fit for purpose. Lead continual improvement of our project management processes to ensure they remain best suited to the circumstances and reflect best practice.
  • Risk and Change Management: Overseeing risk management and change management.
  • System owner: Monday.com system implementation and management.

Project Management:

  • Project Management – Project management of high profile, complex cross-functional projects.

Best Practice & Centre of Excellence:

  • Methodology Definition: Advising on and defining project management methodologies used across projects. Especially the interaction between water and agile project management methodologies.
  • Organisational capability and development: – through coaching and mentoring, be the SME for Project Management tools and processes.

Stakeholder Communication:

  • Communications & Reportin g – Assist in the communication of project status, achievement and benefit realisation through the development of KPI’s, dashboards and other reporting tools.

Other:

  • Any other additional duties as deemed necessary to support the business.
  • Ensure information security and compliance.


Candidate Requirements

  • Educated to degree level with sufficient business experience to understand the business cases that underpin our projects.
  • Proven line manager who has experience of leading projects not just administrating. Has the gravitas to lead and coach others.
  • Works independently and solve problems using a pragmatic application of best practice.
  • Analyses a business need, evaluates potential options builds processes and guidance to improve the project management capability of the team.
  • Makes evidence-based data-driven decisions and proactively and transparently communicates where data issues introduce risk or uncertainty to such decisions.
  • Can coach and mentor Project Management Office support team to build their competencies and enable them to achieve their full potential.
  • Leads from the front, sets a positive example and encourages team collaboration and team building.
  • Effective communicator, listens to input, provides feedback, and is not afraid to confront challenges.
  • Comfortable working in a rapidly evolving business environment and able to deliver change management.
  • Manages teams across different countries and cultures.
  • Experience building and managing budgets and P&L.
  • Identifies and implements efficiencies aligned with financial expectations.

The Company is required by law (Immigration Act 2016) to have proof of right to work in the UK, prior to commencement of employment.

The Company is required to conduct a background screening check as set out by the British Standards Institution BS7858 prior to commencement of employment.

OASIS is an equal opportunities employer.

The Company confirm that our legitimate interests comply with GDPR and data protection.

Agencies

When we require external assistance with our vacancies, we will reach out to our PSL supply chain.

Please be aware that we operate a very strict PSL policy with close relationships with our suppliers and cannot respond to agencies outside of the PSL. Please do not contact individual hiring managers or send unsolicited CV's.

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