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We are looking for an enthusiastic person to provide administrative support; ideally with experience of working in a start-up or scale-up. The role is part time (around 50% FTE). It is an office based role, working at our Cambridge office near Mill Road and near the station. We offer a competitive salary and flexible working, as well as other benefits.
This is a very diverse position, and you will require to have a broad set of skills to provide administrative support to key business areas of Omnigen.
The rolenProvide general administrative support including meeting and travel arrangements and expense managementnPrepare and manage post and company correspondence and documentsnAccurately file company documents, maintain various records and prepare reportsnSupport recruitment activities with recruitment agencies, such as booking interviews and feeding back to recruitersnResponsible for Health and Safety, including policies and proceduresnSome HR responsibilities, including welcoming new joiners and supporting performance review and appraisal managementnProvide financial administrative support: manage the finance email inbox and be a point of contact for external finance queries; receive, check and query invoices and staff expenses, and confirm when invoices and expenses are ready for payment.nUpload invoices to accounting systems (Xero and HubDocs), create purchase orders and reconcile transactionsnAssist as required in VAT returns, annual returns and other accounting activitiesnMaintaining an up to date knowledge of processes, corporate systems and standards, sharing useful knowledge and informationnDemonstrate professional communication and engagement with colleagues to ensure an effective business support service
QualificationsnThe Business Support Administrator will have the minimum qualification of:nDemonstrable experience or qualifications in a business administrative environmentnExperience in supporting financial and human resource business activities
Other essential requirements:nProficiencies in MS Office Suite experience – Word, Excel, MS Project, PowerPoint, ExcelnExcellent communication skills and ability to deal with difficult or pressured situations and to work on several projects simultaneously
Preferred requirements:nAbility to work competently, manage his/her own workload and time efficiently to tight deadlines, and to troubleshoot problems without continuous supervisionnDetail-oriented and highly organised with the ability to ensure accuracy in all areas of worknExperience of using human resources softwarenExperience of accounting software including Xero and Hubdoc
