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Receptionist
4 months ago
Are you a superbly smart, confident, and kind Receptionist with 1-2 years of front-of-house experience and of Graduate Calibre who has direct experience in managing the reception area with the most efficient, professional, and warm natural welcome within a financial setting? Do you work well and enjoy being part of a superb tight-knit support services team?
A wonderful Receptionist opportunity in Mayfair has arisen where you will run the Front of House reception in conjunction with a small but mighty administrative team who work collectively to produce a seamless experience for internal and external visiting clients. In this front-of-house role, you will take ownership of all the reception duties, kitchen management and facility requests in a beautiful office location.
Own the FOH Reception space with a bespoke greeting to each visitor.nProvide efficient service and direct with warmth and prompt refreshments.nAnnounce guests by phone, computerized building software and Outlook Calendar invites.nManage a reception switchboard promptly with clear diction and good fielding in a “willing to help” fashion.nCoordinate and manage meeting room set up with catering, AV and WebEx and Team call set-up. With basic IT troubleshooting.nPrepare meeting room layout and happily clear down after catered meetings.nWork in conjunction with Senior Staff and Executive Assistants to coordinate all catering requests where you will manage and liaise with catering vendors to ensure a good selection and prompt delivery.nManage, prepare, and coordinate incoming and outgoing post including its distribution.nOrder, log and monitor courier services keeping a close eye on invoices and charges.nEnsure cleanliness, organization and presentation of the reception, front-of-house areas and the kitchen.nKeeping the kitchen fully stocked with beverages, snacks and kitchen supplies manually and with a weekly inventory and order.nMaintain the stationery supplies and storage along with bathroom items.nAction Adhoc special projects and be contented scanning, faxing, filing, stuffing envelopes and binding.nWorking with a CRM, Excel, Word, and PowerPoint.
As the ideal expert receptionist, you will be a pleasure to work alongside, perfectly presented, quietly confident and with a genuinely warm demeanour. You will pride yourself on consistently delivering a unique service to colleagues, guests, vendors, delivery drivers and workmen. You will be comfortable interacting with senior executives and experienced Personal Assistants with an instinctive ability to anticipate their needs during busy, pressurized times and be proactive during seasonal quiet periods where you remain focused and upbeat.
Perfect for a pleasant receptionist who has come from a finance investment background, 5* Hotel or 1st Class Cabin Crew background with a solid education.
