Document Controller
3 weeks ago
Job title
Document Controller
Brief Description
To maintain the accuracy of maintenance records for the GTR depots contract and support the contract reporting process.
Reports to
Helpdesk Manager
Direct reports
None
Location
St Albans
Role Description
* File documents in physical and digital records and ensure appropriate storage.
* Check all documentation on the job file for accuracy and completeness prior to saving to Digital logbooks in AssetPro in correct format.
* Review Operative worksheets for updated assets and update the Asset Register on AssetPro accordingly ensuring all information is correctly captured.
* Review and maintain the accuracy of the records, editing where necessary to ensure they are up-to-date.
* Identify remedial work arising from routine maintenance activities.
* Manage the processes around documentation within the organisation.
* Maintain confidentiality around sensitive documentation
* Assist in the preparation of the monthly contract report and ad-hoc reports.
* Manage requests for documentation.
* Train employees on how to use and access the documents.
* Communicate and collaborate with Helpdesk Operators, Operatives and sub-contractors working on the GTR depots contract.
* Follow company processes and procedures.
* Meet all KPIs measured on a periodic basis.
Qualifications
Recognised qualification (desirable)
Seniority level
Minimum 5 years' experience
Experience / knowledge
* Proven experience in a Document Controller role.
* Proven experience in the facilities management sector.
* An understanding of depot assets.
* Proficient in the use of standard MS Office packages.
* Proficient in the use of AssetPro.
Skills / Attributes
Mandatory
* Ability to work to deadlines
* Collaborative/team player
* High attention to detail
* Self-motivated
* Well-developed organisational skills
Preferable
* Experience of the Rail industry
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