Accounts Payable
2 weeks ago
Job Specific Duties:
2 hours per day credit control and 5.5 hours accounts payable.
Take overall responsibility for the Purchase Ledger and Debtor Ledger.
Ensure supplier’s invoices/credits are processed in an accurate and timely manner, ensuring they are correctly matched to purchase orders, receipted goods and coded correctly.
Responsible for the supplier/expense payment runs for both UK and foreign suppliers ensuring suppliers are paid on a timely basis and remittances sent out in a timely manner.
Raise sales invoices for external and internal customers in line with internal authorisation levels, reconcile debtors ledger and ensure that payments are received on time.
Deal with supplier and customer invoice queries both internally within the Company and with the external suppliers.
Ensure all invoice queues are reviewed daily and are maintained at the target levels set.
Ensure supplier statement reconciliations are completed in a timely manner.
Ensure Customer Statements are reconciled and distributed in a timely manner.
Provide cover to Update and maintain daily cash flow forecast.
Assist the Financial controller with the preparation of the Monthly Short Term Cash Flow Forecast (3 month look ahead).
Maintain the Goods Received Not Invoiced account ledger ensuring the balance is materially correct at month end.
Lead monthly creditor reviews and drive actions through to conclusion in a timely manner.
Lead weekly Debtor reviews and drive actions through to conclusion in a timely manner.
Inform Financial controller / Finance manager of any debtors that need to be assigned to project or management teams.
Assist with the month end process i.e. control account reconciliations, Departmental KPI Trackers (Debtor / Creditor days).
Provide assistance to the Financial Controller for the timely completion of EC Sales / Intrastat returns and government grant claims.
Responsible for ensuring that all credit card expenditure is recorded in line with company policy and all expenditure recorded in the financial system in a timely manner.
Support with annual external audit compliance.
Other duties as assigned by the Financial Controller.
ROLES & RESPONSIBILITIES
Experience in a similar role with the ability to demonstrate they have strong management skills Strong communication skills, able to liaise with individuals at all levels of the business
A very organised individual with the ability to look ahead and plan accordingly
A strong problem solver, who can use own initiative to see tasks through resolution
The ability to be flexible and adaptable to the company requirements
Strong Microsoft Excel experience i.e. Pivot tables and experience of Finance Systems Experience of processing foreign exchange transactions in the key reporting areas
Desirable Criteria
Experience with the IFS business system
Experience within an engineering or construction company Experience of working within a small finance team
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