Legal EA

4 weeks ago

london city of london, United Kingdom AJ Chambers ® Full time

AJ Chambers is assisting a Top City Law Firm with the recruitment of a Legal EA to join the highly regard Corporate team. The Role The Legal EA will provide multifaceted support to their allocated Partners and Associates within the Corporate Team with day-to-day and business-as-usual activities and with the delivery of firmwide and Practice Group projects/initiatives. This role offers a unique opportunity for an experienced professional to take on a position that involves traditional EA duties but also contributes to the smooth running of the firm's legal departments, maximising efficiencies and continuously improving internal processes and services. Key Responsibilities Operational Support with work allocation, holiday approval, room moves, leaver/joiner and NQ and Trainee transition processes, together with other business-as-usual tasks. Liaise and coordinate with the firm's business services functions to ensure the operational and administrative needs of the Practice Group and firm are met. Support with data gathering and data entry. Coordinate communications within the Practice Group, proactively preparing drafts and prompts for others. Support the implementation of firmwide projects within their Practice Group. Take the lead on logistical arrangements for department socials and offsites. Process Improvement Identify opportunities to improve effectiveness and develop best practices, e.g. time recording, billing, leavers/joiners, secondments. Be a Practice Group sponsor for process improvement projects. Personal Assistant Support Act as a 'gatekeeper' for providing stellar administrative support to assigned Partners, including managing calendars, travel arrangements, and correspondence. Liaise with and co-ordinate meeting attendees, both internal and external, ensuring all parties have the relevant information ahead of time. Prepare agendas, reports, presentations, and documents. Take the initiative to oversee ad-hoc administrative projects for the Partners. Engage actively in the care of clients and look for opportunities to build relationships with client contacts and PAs where appropriate. Deal with basic client queries and general administration. Key Stakeholders Lawyers Legal Operations Practice Support Central Finance Legal Technology Business Development HR Business Partners Personal Specification – Experience, Knowledge & Skills Detailed understanding of law firms and legal process. Exceptional discretion and sensitivity. Organised, with the ability to juggle tasks and priorities. Ability to communicate with people at all levels. Efficient, commercial and able to think laterally. Consistently positive attitude and 'can do' approach. Ability to work independently and collaboratively, as part of a wider team. Understanding of law firm finances. The position will offer a highly competitive salary, excellent benefits and hybrid working.

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