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Secretary - 12 Month FTC

4 months ago

Waltham Abbey, United Kingdom The Hill Group Full time
Hill Group are looking for a Secretary on a 12-month, maternity cover FTC, based in our Head Office in Waltham Abbey, Essex.
You will be working as part of a team providing providing professional secretarial support for Head Office and relevant Site based staff. 
Role Scope:
Work alongside a team of 6 Secretaries
Provide a first-class front of house service to visitors & staff
Greet visitors in a professional polite manner and ensure they sign in
Answer switchboard efficiently and redirect calls (approx. 50 calls a day)
Maintain a professional front of house image and well presented
Provide visitors and board meetings with refreshments
Receive deliveries & inform recipient
Book meeting rooms & manage diaries
Book couriers
Process incoming post
Typing
Data entry
Printing, photocopying, letter folding & binding
Prepare outgoing post
Responsible for recording, tracking and preparing Contracts, Subcontract Orders, Warranties & Appointments
Undertake other ad hoc duties as and when required
Qualities:
Accuracy
Excellent verbal and written communication skills
Helpful & reliable
Professional personal presentation
Polite demeanour & telephone voice
Work well under pressure
Resourceful & proactive
Skills, Experience and Attributes:
Previous experience working in Administration
Customer service skills
Attention to detail & accuracy
Assertive
Ability to work well in a team
Active listening & record keeping skills
Time management and organisational skills
Multitasking
Location: Waltham Abbey (Head Office) 
Sector: Construction
Hours: Monday - Friday (09:30 - 18:00) - office based