Administrator

4 days ago

Hemel Hempstead, United Kingdom KYOCERA Document Solutions UK Full time

Main job function:

Responsible for overseeing the smooth running of the Lease Administration process within the Leasing Department from invoice to pay out, ensuring all settlements are paid in a timely manner.


***THIS IS A 12 MONTH FIXED TERM CONTRACT***


Key responsibilities and tasks:

• Leasing: To check all documents are correct going through in-house document management system to approval stage

• Responsible for the smooth administration of all lease deals from invoice stage to pay out.

• Chasing of Salesman and lease companies to ensure lease debt kept to a

• minimum

• Allocation of cash when deals paid by lease company

• Setting up the lease deals on in-house system ready for billing

• Attending internal meetings when required

• Sending out of original Lease documents and invoices for deal pay out

• In-house rentals: Ensuring all agreements are set up correctly, ensure all assignments are sent off to lease companies

• All Framework rentals set up and system updated accordingly

• Settlements: Settlement provision to be reported to the FD each month

• Raising credits for settlements where necessary

• Resolving customer queries

• All settlements put through to Purchase Ledger for Bacs payment

• Any other tasks requested by the Lease Finance Manager as required

Additional Responsibilities

• The jobholder will assume responsibility for related duties as reasonably requested or assigned.

• The jobholder will be required to work with the Lease Finance Manager on projects and lean initiatives to improve the running and performance of the team

• Any other tasks as directed


Candidate Profile

Essential:

• Strong and confident

• Able to deal with all levels

• High level of self-management and people management

• Strong skills in managing the unexpected

• Wider business knowledge and understanding

• Self-starter

• High level of PC literacy required, skilled in standard MS application

Desirable:

• Background in leasing/contract administration and working as part of a team

• Proven skills in multi-tasking and taking ownership of workload

• Able to thrive in a busy office environment, exhibit a sense of urgency, flexibility and high work standards

• Computer literate

• High degree of attention to detail

• First class organisational skills with a proactive approach


Behaviours

• Communication Skills

• Interpersonal Skills

• Project/Resource Management

• Innovation Creativity

• Problem solving

• Good educational background

• Business Awareness

• Personal Effectiveness


Key Success Factors

• Arriving at accurate and complete processing without error

• Minimal or no queries remaining unresolved

• Improvement in timeliness of posting and cash receipting/payment runs

• The values that underpin the Kyocera Group are the 5 C’s- Communication, Courage, Commitment, Cooperation and Consciousness. It is our firm belief that employees should live by these values and we would expect that you should show your commitment to these values by carrying out your work fairly and honourably, respecting people, our work as a business, and both our local and global community


What we can offer you

  • Salary (Competitive)
  • 25 days holiday (All statutory bank holidays relevant to regional country) – 1 extra day after 5 years. Part time/temporary employees is a pro rata equivalent.
  • A buying and selling holiday scheme
  • Life Assurance (4 x base salary)
  • Pension Scheme – A total contribution of 8% – 5% Employer and 3% Employee.
  • Company sick pay (1 week after 6 month probationary period in first year, 4 weeks in years 2-3, 8 weeks in years 4-5 and 13 weeks from year 6 onwards)
  • Enhanced Maternity and Paternity leave
  • Employee Assistance Programme
  • Bike2Work Scheme – salary sacrifice scheme to purchase bikes at a discount
  • Lifeworks – Access to discounts / perks
  • EyeCare – Access to money off for glasses and sight test


Values:

The values that underpin the Kyocera Group are the 5 C’s- Communication, Courage, Commitment, Cooperation and Consciousness. It is our firm belief that employees should live by these values and we would expect that you should show your commitment to these values by carrying out your work fairly and honourably, respecting people, our work as a business, and both our local and global community.

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