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Finance and payroll Administrator

4 months ago

Ansty Warwickshire, United Kingdom Aegean Heritage Full time
Control of purchase Ledger;
- Updating/Processing Purchase orders upon receipt of deliveries against purchase invoices matching with delivery notes. Querying any disputes with Purchasing team and supplier to resolve any issues.
- obtaining authorisation for invoices before entry into SAP software.
Reconcile monthly supplier statements against SAP to ensure all invoices are received and processed.
- Process weekly payments schedules for invoices due to the bank and processed on SAP.
- Maintaining good quality working relationships with suppliers regarding queries and payments.
Control of Sales Ledger
- Proactively manage all customer accounts ensuring invoices are processed and distributed in a timely and accurate manner.
- Matching Sales invoices to Sales orders once products have been despatched to the site ensuring all information is updated on necessary documents to maintain accuracy between us and customer.
- Processing Customer remittances daily ensuring invoices are cleared accurately, raising queries to all disputed invoices.
- To send updated monthly Statements to ensure customers have received all outstanding invoices raised on ledger.
- To Maintain outstanding communication with Customers to keep good working relationships for future work.
Daily Responsibilities;
- Online banking – overview of banking, including reconciliation and preparation of payment runs for multiple accounts including multiple Currency.
- Deal with banking and credit card reconciliation, and all related queries as and when required or in the absence of a finance assistant.
- Preparing and review aged creditor and debtor reports
- Update cash flow daily against the bank and reconcile against SAP to ensure accuracy. Upload all supplier & customers invoices/purchase orders to keep predictions accurate and maintain good cash flow to ensure all payments are made/received on time.
- To help run office day to day tasks including but not limited to answering telephone calls, answering employee’s payroll queries, answering front door to suppliers, sending and receiving post.
Monthly Responsibilities
- Assist and prepare the month end process reports
- Review/Reconcile monthly/quarter Balance sheets, Trial Balances, and Profit & Loss reports before issuing quarter reports to accountants.
- Reconcile stock with purchasing department.
- Cover for Head of Finance in the absence or Annual Leave, re weekly KPI reporting etc.
- Prepare and process monthly payroll for up to 80 Employees, including but not limited to uploading payments onto bank, posting wage journals, Submitting P32 and payments to HMRC, adding new employees and processing leavers, issuing P45 and Payslips.
- To obtain and maintain records of all Employees effectively and efficiently.
- Must have understanding of submitting and dealing with all queries of pensions, and keeping up to date with regulations.
- To have knowledge and experience processing Year-end Payroll, including P11’ds
- To review and process Quarter VAT returns in timely and acute manner.
- Maintain good communication with our Accountants, to help and provide all necessary information as required.
- Maintain a well-organized and logical filing system for both electronic and paper files.
KEY REQUIREMENTS:
- To be dynamic and able to move with the times in what is a fast-paced growing business
- Able to work under pressure and to specific timescales.
- Highly numerate and analytical with excellent attention to detail
- Must be highly motivated with the ability to work with minimum supervision
- The ability to prioritise and manage workload in what can be a pressured environment
- Excellent Interpersonal and communication skills
- Friendly, honest, trustworthy person whom contains an open mind.
- Communicates and works well in team as well as individual.
- Excellent knowledge and understanding of computer skills i.e. Microsoft Office etc,
- Excellent time management skills
- SAP Business One accounting experience preferred
- Sage Payroll experience preferred but not essential.
- hold an accountancy qualification minimum AAT Level 2 with 2-3 Years Experience