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Finance Assistant

2 months ago

North West London, United Kingdom Studio Seilern Architects Ltd Full time
About the Role
We are seeking a full-time Finance Assistant to join our fast-expanding studio. This is a fully office-based role and is a new role to the organisation. It is a great opportunity for a finance assistant with previous experience to increase their knowledge and take on more responsibility
About Studio Seilern Architects
Studio Seilern Architects is an international architectural practice established in 2006 by Christina Seilern with the intent of producing exceptional architecture that lasts, working across geographies, building sizes and typologies. With offices in London and New York
Studio Seilern’s diverse portfolio spans the United Kingdom, Europe, North Africa and the Middle East.
Studio Seilern Architects undertakes a diversity of projects; it is our conscious decision to work on both small and large scales as well as simultaneously on new build to restoration works. Irrespective of size or context, each project they undertake informs another.
We believe that architecture does not just rely on innovation and design, but on the ability to deliver a project from conception through to completion. Our expertise lies within commercial, high-end residential, mixed-use, cultural, master planning and educational projects
Your responsibilities will include:
Accounts payable
* Entering incoming invoices onto Sage, ensuring everything is recorded accurately and in a timely manner
* Liaise with team members to ensure all incoming invoices are approved and can be matched to purchase orders
* Make payments to suppliers based on agreed payment schedule
Accounts receivable
* Raise invoices and submit to clients based on billing schedule
* Enter invoices in Sage, and ensure they’re paid in a timely manner (credit control)
Banking
* Entry of multi-currency bank transactions into Sage
* Processing bank payments, including payroll and expenses
* Bank reconciliation
Other duties:
* VAT Returns
* Liaise with new starters for payroll and pension scheme information
* Verifying staff expenses and entering details on Sage
* Assist the Head of Finance with compiling reports: Management Accounts, Project P&Ls, Year End Accounts
* Running timesheet reports from Rapport3
* Liaising with the external accountant as required
* Liaising with internal project managers on budgets, timesheets and client contract requirements
* Assist with adhoc tasks
About You
Education:
You will be educated to at least A-level standard with a strong written English and numeracy skills.
Ideally studying for AAT / finance qualification
Experience:
Previous experience in a Finance Assistant role
Experience of project accounting
Experience in a small company
Used to liaising with managers for information and decision-making
Skills and Competencies:
Excel Skills
Competent with full MS Office Suite
Clear communicator, both written and verbal
Able to explain financial matters to non-financial managers
Highly organised
Excellent attention to detail
Strong initiative, self starter
Able to manage multiple priorities concurrently
Knowledge of Sage and Rapport 3 an advantage
How to apply:
Please send us your CV with a cover letter stating availability and expected salary using the "apply" link below