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Executive Assistant

3 months ago

Teddington, United Kingdom National Physical Laboratory Full time
In what is an exciting period of growth, our Exec Team needs the highest quality support to allow them to deliver our ambitions. As an Executive Assistant, you’ll be the person who makes their complicated lives, less so. So we're pleased to be recruiting for an Executive Assistant to join an established team and support our Deputy CEO in a job-share arrangement.

Working days: Wed, Thurs and Fri and on-site at NPL in Teddington.

As the leaders of our business, our Exec Team have many demands on their time. As you gain a thorough understanding of the operation and their needs, you’ll deliver the kind of personal and administrative assistance that allows them to perform at their best. Forging a strong working relationship with the Deputy CEO is essential as is observing a high level of confidentiality as you support them in a fast-moving, decision-making environment.

The role requires you to interpret and anticipate priorities, manage their Inbox and Calendar and prioritise the demands on their time according to their objectives to facilitate prompt decision-making. Liaising with internal and external stakeholders at all levels is a pre-requisite to co-ordinate activity on behalf of the Deputy CEO. In addition, you will be required to prepare presentations, carry out research, take minutes and prepare briefings as required.

You will be working with and alongside a team of executive assistants and need to have the flexibility to support the team as they will support you with a positive mindset and a focus on delivering to the highest standards.

Significant experience of handling exec-level affairs
Able to anticipate needs, take initiative and make sound judgement calls
Well organised with day to day planning
Along with excellent IT and communication skills, you’re always willing to go the extra distance and enjoy working as part of a team of Executive Assistants.

Please note: Applications will be reviewed, and interviews conducted throughout the duration of this advert therefore we may at any time bring the closing date forward. We encourage all interested applicants to apply as soon as practical.

We actively recruit citizens of all backgrounds, but the nature of our work in specific departments means that nationality, residency and security requirements can be more tightly defined than others. You will be asked about this throughout the recruitment process.

The National Physical Laboratory (NPL) is a world-leading centre of excellence that provides cutting-edge measurement science, engineering and technology to underpin prosperity and quality of life in the UK.

NPL and DSIT have strong commitments to diversity and equality of opportunity, and welcome applications from candidates irrespective of their background, gender, race, sexual orientation, religion, or age, providing they meet the required criteria. Applications from women, disabled and black, Asian and minority ethnic candidates in particular are encouraged. All disabled candidates (as defined by the Equality Act 2010) who satisfy the minimum criteria for the role will be guaranteed an interview under the Disability Confident Scheme.

At NPL, we believe our success is a result of the diversity and talent of our people. We strive to nurture and respect individuals to ensure everyone feels valued by treating everyone on the basis of their own individual merits and abilities regardless of their own or perceived identity, as part of our commitment to diversity & inclusion, we hold memberships and accreditations to ensure we’re creating an environment where all our colleagues feel supported and welcome, please see our Diversity & Inclusion page.

We are committed to the health and well-being of our employees. Flexible working and social activities are embedded in our culture to create a positive work-life balance, along with a broad range of benefits. Our values are at the heart of what we do, and they shape the way we interact, develop our people and celebrate success.

To ensure everyone has an equal chance, we’re always willing to make reasonable adjustments to the recruitment process. If you would like to discuss, please contact us.