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Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.
Primary Objectives
The primary duty of the Billing Specialist is to manage and undertake all billing and associated activities for the programme. This includes taking ownership of project billing setup, co-ordination of billing data, purchase orders and requisitions, ensuring timesheet completion, raising invoices and dealing with invoice related queries. To provide an effective, efficient and professional support service to all internal and external customer
In the role of Project Accountant - Billing Specialist, we'll count on you to:
Produce all draft invoices for all designated areas and distribute to Project Manager for review
Ensure responses are collated and actioned in a timely manner
Liaise with other team members to ensure resolution of all queries
Ensure invoices are sent to clients and relevant cut-off deadlines are met
For time basis billing: (Co-ordinate with all project subconsultants to collate overall monthly project costs, Assemble cost spreadsheet for monthly billing, Cross reference billing against recorded costs, Review with Project Directors/ Managers)
Utilise each Client's invoice portal and upload invoices
Resolve credit control/ invoice queries as they arise in a timely manner
Produce and update billing trackers of expenditure vs contracted fee for each project within the account
Cross checking of supplier invoices against claimed hours and ensuring these are in line with contract
Ad-hoc analysis as required by Project Teams
Raising of project related purchase requisitions and tracking purchase orders against actual invoices received and contractual agreements
Ensure all timesheets are completed accurately and in a timely fashion within project teams
Partnering with project and finance teams as necessary
Preferred Qualifications
Previous experience of working with accounting systems and ERP, ideally EBS and Oracle.
Previous experience of billing in a large organisation
Competency in MS Office, specifically Excel
Use of collaborative software, eg: Smartsheets (Excel based system)
Experience in dealing with projects in different currencies
Strong work ethic and attention to detail
Strong understanding of processes and ability to work within a framework to make things happen
Must be a team player, willing to step into the wider team roles when required
A good communicator and collaborate effectively with a broad range of non -financial staff and external stakeholders
Qualifications
Required Qualifications
Associate degree in a closely related field or combination of education and relevant experience
Familiarity with Earned Value Management
Excellent verbal and written communication including grammar, punctuation, proofreading, spelling and telephone skills
Flexibility and ability to prioritize and handle multiple tasks and collaborate with various managers in a fast-paced environment
Self-motivated, well-organized and detail-oriented
Ability to handle confidential information
Proficiency with MS Office including Word and Outlook
An attitude and commitment to being an active participant of our employee-owned culture is a must
What We Believe
HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.
Our Commitment
As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.
Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.
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