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Assistant Building Manager
4 months ago
Working with a Senior Building Manager the successful candidate will support the delivery of high quality facilities management services for the benefit of the occupiers within this prime commercial asset.
Candidates must have excellent communicate skills, be able to engage with tenants and use their initiative when creating events to engage with the wider users of the space.
Support the Building Manage in advancing good client relations with appropriate occupier representatives; propagate open communication and flow of information on building issuesnSupport and assist the Building Manager in procuring quoted costs and other appropriate information to facilitate the production and subsequent management of the building service charge budgetnAssist in overseeing site-based service providers (Reception, Cleaning, Handyman): Ensuring that service is delivered to agreed levels.nLiaising with and assisting various non site-based service providers.nScheduling service visits and ensuring that visits take place. Service delivery checks. Requesting and maintaining record of visits reports. (landscape, internal plants, pest control, Sanitary collections, waste collections and other)nBuilding and perimeter checks – internal and external cleaning checks, compactor and waste room checks and other ad hoc checks.nScheduling meetings, preparing agendas and minutes (regular occupiers, client, service providers and team meetings) Distributing documents and uploading records on Share Point /SEM/Compass.nSupport the leadership team with all aspects of routine correspondence and lead on administrative duties to support the efficient running of the building management officSite inductions for new team members.nCreating and updating building procedures and documents.nNewsletters & building updates content, issuing occupiers notices.nEvents - ideas, planning and coordinating schedule, posters, information distributed to the occupiers. Ensuring that PLI is in place. Lifestyle and events calendar.
Knowledge, Experience and Qualifications
Minimum 2 years in Facilities Management at a similar level.nIOSH Managing SafelynStrong commercial awareness from experience and/or qualificationnCost control, variance and forecasting reportingnStrong information technology skills including ‘Word’, ‘Excel’, ‘PowerPoint’, ‘Riskwise’ and ‘Elogbooks’ to a minimum of intermediate level
