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Facilities Coordinator

4 months ago

Cowley, United Kingdom Total Facilities Recruitment Limited Full time
We are looking for an experienced Facilities Assistant to work for our established facilities company in Oxford. The position is a full time position working on an ongoing temporary contract with potential to go permanent paying between £15 - £17ph.
The position is mainly a desk based position overseeing the facilities of the building reporting into the FM for the building. The role is overseeing the front of house area, managing the meeting rooms, carrying out inductions and helping with the helpdesk.
Facilities Assistant
Temp ongoing
Oxford
£15ph - £17ph
Responsibilites:
Greet, assist and direct candidates/new hires/visitors and the general public to the appropriate staff member
Receive, direct and relay telephone, email and other queries
Administration of parking spaces for visitors, employees
Arrange taxis for client staff and visitors are requested
Book onsite meeting rooms and hospitality as per client requests and according to site procedures
Liaise with site managing agent and site security.
Demonstrate permanent high level of security awareness, knowledge of emergency evacuation procedures, procedures for visits from local authorities as well as general Health & Safety
Issuing of ID and access badges for new hires/vendors/visitors and maintaining record of same.
Monitor and maintain office and badge consumables in line within agreed stock levels.
Maintain the security sign-in book
Carry out site induction, for new starters
Conduct daily meeting room and office checks
Prepare & serve hot beverages, layout & clear away catering as required
Manage all the requests on the Facilities helpdesk and liaise with service providers
Handle/Assist with incoming and outgoing mail enquiries according to the existing procedures
Assist in coordinating the repair and maintenance of office equipment and in the ordering in of office supplies
Keep accurate and update records of seating plan
Ensure accurate and detailed hand over is planned & passed on (for tasks for within responsibility), if absent from the business
Requirements:
Excellent communication and customer service skills
IT Literate - Good knowledge of Microsoft
Experience working within commercial property
** DUE TO THE LEVELS OF APPLICATIONS, ONLY SUITABLE CANDIDATES WILL BE CONTACTED