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Private Client Legal Assistant

4 months ago

Walsall, United Kingdom Bell Cornwall Recruitment Full time
Private Client Legal Assistant
BCR/JH/1112
Walsall
£22,500
Bell Cornwall is currently seeking a dedicated and efficient Private Client Legal Secretary with a strong background in admin support to join our client's team. This role involves providing comprehensive secretarial and administrative support to Fee Earners, alongside managing reception duties to ensure the firm operates at maximum efficiency. The ideal candidate will possess strong organisational and communication skills, with a commitment to maintaining high standards of client care.
Key Duties
Manage the diary of Fee Earners, arranging meetings and appointments.
Handle routine client correspondence and address queries promptly.
Provide professional assistance to clients both in person and over the telephone.
Maintain accurate client records on the firm's database, ensuring all communications and file notes are systematically recorded.
Produce and mail client correspondence and enclosures, including billing documents.
Ensure strict confidentiality of all client and firm information and documentation.
Oversee the maintenance of client hard copy files, including copying, storage, and retrieval of information.
Manage financial tasks such as dealing with completion funds/slips, ordering documents from the Land Registry, handling search requests and payments, completing Stamp Duty processes, and ensuring cleared balances before account closures.
Request payments and record receipts of client monies.
Coordinate searches, reports, and other necessary information as requested by fee earners.
Handle office duties such as organising post, running errands to the post office, and general clerical tasks including typing, photocopying, filing, and managing emails and faxes.
Adhere to safety protocols in line with the Health and Safety at Work Act.
Undertake additional tasks and responsibilities as requested by the firm.
Key Criteria
Proven experience in secretarial and administrative roles, preferably within a legal or professional services environment.
Excellent organisational skills and the ability to multitask effectively.
Strong communication skills and a professional demeanour in dealing with clients.
Familiarity with legal documentation and compliance requirements is highly beneficial.
Ability to handle sensitive information with the highest degree of integrity and confidentiality.
Additional Information
Hours: Monday to Friday, 09:00 - 17:15
Holiday: 25 days plus Bank Holidays
Salary: Dependent on experience
This position offers the chance to be an integral part of a dynamic team, providing essential support that contributes to the smooth and effective functioning of the firm. If you are a detail-oriented professional looking to further your career in a supportive and engaging environment, apply now through Bell Cornwall Recruitment for the role of Secretary.
Interested? Please click the 'APPLY' button now
BCR aim to get back to all successful applicants within 24 hours however if you have not received a response within this period then it may be that your application has been unsuccessful.
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(For the purposes of recruiting for this vacancy Bell Cornwall Recruitment is acting as a recruitment agency. Bell Cornwall Recruitment is an equal opportunities employer who welcomes applications from all age groups)