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Operations Coordinator
3 months ago
Operations Coordinator - London Bridge, London
iQ is one of the UK's biggest providers of student accommodation, committed to giving our 30,000 students in 77 sites across 29 UK cities their best year yet.
Our London- and Manchester-based support teams are the oil that keeps the iQ wheels turning, providing our brilliant site teams (circa 600 employees) with everything they need to deliver a fantastic student experience every day. The iQ Support functions cover everything from Real Estate and Legal to Marketing, People and Finance, but what we all have in common is our uncompromising commitment to doing the right thing, even when nobody's watching. The iQ thing.
iQers are a pretty special bunch. Our team is bursting with independent thinkers and problem solvers, who join us to explore what's possible and build a career as part of a diverse, fun and supportive team. If you have people skills, personality and potential, you're already our cup of tea. Ready to feel like you've got the best job ever?
We have an exciting opportunity for someone to join us in a new role as Operations Coordinator. This role will provide administrative support to the Central Operations team. The Central Operations team work together to provide the structure and framework to enable site operations teams to flourish. The Operations Coordinator will need to be super organised, and able to balance multiple priorities and manage data from multiple sources. With much of the role being focused around raising, receipting & reconciling centralised Purchase Orders, the successful candidate will be a confident user of Yardi.
Key Role Responsibilities:
- Raising all central operational Purchase Orders using Yardi, in line with contracted amounts and pre-agreed rates.
- Creating recharge sheets where required, to ensure any relevant costs are recharged back to site budgets in the correct way.
- Receipting POs when works are completed & reconciling invoices against POs accurately, including liaising with Finance to ensure that all invoices have an associated PO and costs are being reported correctly.
- Supporting on the annual operational campaigns including sourcing and booking of venues.
- Placing centralised orders for iQ Standards items or other centrally-driven operational campaign items.
- Assisting with the production and distribution of Central Operations reports.
- Providing administrative support to the Credit Control team when needed to assist with submission of third party referrals etc
Skills and Experience:
- Highly organised
- Confidence in using a PO system (yardi experience would be a benefit)
- A self-starter, able to work on own initiative
- Comfortable working with data
We work a hybrid working model with 3 days per week based at our London office.
Apply today and find out what it's like to work at iQ
Benefits:
- 25 days annual leave, plus bank holidays (pro rata for part-time)
- Additional day off to celebrate your birthday
- Discretionary bonus
- Pension: we match your contributions up to 8%
- Gym Discounts
- Life Assurance
- Access to thousand's of discounts and offers at shops you know and love
- Season ticket loan
- Cycle to work scheme
- Flexible working policy
