Personal Assistant/admin

2 weeks ago

Harrow, United Kingdom Spinwell Full time

Role:
Personal Assistant/Admin

Contract Length: 3-6 months with a possible extension

Location:
Harrow

IR35:
Inside

Pay Rate to Intermediary:
£157.53 per day

Spinwell is recruiting for a Personal Assistant/Admin for an excellent opportunity within the public sector.

RESPONSIBILITIES OF THE PERSONAL ASSISTANT/ADMIN

  • To ensure the smooth operation of the assigned ICS Management Team working commitments by providing a highly effective liaison service within the division, other Trust departments and with a wide range of external bodies and individuals.
  • To be responsible for the smooth running of the ICS administrative service, handling general office management and facilities issues and for the development and maintenance of efficient and effective systems and processes.
  • To provide a high quality comprehensive administrative and secretarial service to the ICS Management Team by taking minutes of meetings and scheduling meetings.
  • To assist the ICS Management Team in the provision of a high quality and professional service.
  • Preparing ICS data & activity reports as required
  • Analysing and preparing data in a presented format with a breach report whenever required.

SKILLS/EXPERIENCE OF THE PERSONAL ASSISTANT/ADMIN

  • Educated to degree level or evidence of equivalent level of ability, e.g. considerable experience of working within NHS environment with knowledge of a full range of administrative and organisational procedures.
  • Advanced typing and/or secretarial course
  • Diploma or secretarial qualification or equivalent Business Administration Qualification.
  • An experience professional Secretary/PA at a senior experience in a large complex organisation.
  • Experience of liaising with senior staff effectively at all levels of a complex organisation.
  • Experience and understanding of dealing with confidential and sensitive matters, both patient and staff related
  • Extensive minute taking experience.
  • Office management experience including development and maintenance of systems and processes
  • Excellent written and verbal communication skills.
  • Selfstarter, able to work unsupervised and on own initiative with the ability to prioritise own workload and multitask.
  • Excellent administration and organisation skills, particularly diary management.
  • Good time management.
  • Drafting reports and presentations
  • Ability to assist in the development and administration/management of projects
  • Must be flexible, work as part of a team.
  • Ability to work to tight and conflicting deadlines.
  • Leadership skills, tact, understanding and diplomacy.
  • Ability and willingness to learn quickly.
  • Keeping a cool head in a crisis.
  • Ability to embrace and adapt to change and development.
  • Logical thinker with the ability to analyse complex information in order to pick out the key issues, make effective decisions and respond appropriately

Job Types:
Full-time, Temporary contract

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