Office Assistant

1 week ago


Weymouth, Dorset, United Kingdom Reed Full time

Office Assistant

  • Job Type: Full-time
  • Location: Weymouth
  • Salary: £26k

We are seeking an Office Assistant to provide effective administration and operational support. .

Day to Day of the role:

  • Arrange and prepare for internal and external meetings, including managing calendars and booking transport and accommodation.
  • Organise company events, sales meetings, and conferences, and act as meeting administrator when required.
  • Provide project support, prepare letters, presentations, and reports, and handle correspondence, complaints, and queries.
  • Support HR functions, including note-taking at formal meetings, managing holiday bookings, maintaining attendance records, and updating personnel records.
  • Issue employment contracts and new starter packs, and provide administrative support to the HR Manager.
  • Manage annual insurance policy renewals, utility contracts, and company policies, ensuring compliance with GDPR.
  • Assist the Group Health and Safety Manager, maintain accident reports, and oversee vehicle maintenance.
  • Perform general secretarial duties, manage incoming and outgoing post, and purchase supplies as needed.
  • Maintain and organise SharePoint and administer employee recognition schemes.
  • Provide technical support for Greenhill Commercial, including arranging shipments, reconciling bank accounts, and assisting accounts.
  • Manage rental income, supplier invoices, and bank reconciliations

Required Skills & Qualifications:

  • Proven experience in administration, finance knowledge would be advantageous
  • Strong organisational and time management skills.
  • Excellent communication and interpersonal abilities.
  • Proficiency in Microsoft Office, particularly Excel, and experience with SharePoint.
  • Ability to multitask and prioritise work effectively.
  • Knowledge of HR processes and legal compliance is advantageous.
  • Experience in handling confidential information with discretion.

Benefits:

  • Christmas shutdown
  • 10% bonus
  • Staff discounts

To apply for this position, please submit your CV or for more information please call OIivia at REED Bournemouth


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