Executive Assistant to Pro Vice Chancellor, Head of

7 days ago

Lincoln, Lincolnshire, United Kingdom University of Lincoln Full time

College of Arts Social Sciences and Humanities Executive Office:

Location:
Lincoln

Salary:
From £31,396 per annum

Fixed term until 31/07/2025 and Full Time at 1FTE

Closing Date:
Wednesday 15 November 2023

Interview Date:
Wednesday 22 November 2023

Reference:
AAD2020

The College of Arts, Social Sciences and Humanities is looking for an experienced, enthusiastic and organised individual to join their team working as Executive Assistant to the Pro Vice Chancellor/Head of the College of Arts, Social Sciences & Humanities


To support the PVC in managing their portfolio, this key role will require the post holder to possess a significant level of organisational and management skills in order to provide a high level of pro-active support, including project management of key activities, including the establishment of appropriate working groups, having independent decision making authority and being able to demonstrate high levels of negotiation and influence to achieve target deadlines as well as complex diary management that involves multiple diary co-ordination and capacity building.


The postholder will be responsible for overseeing the day-to-day operational management of the PVC's business, demonstrating consistency of decision making with ability to proactively manage rapidly changing priorities.

This will require the use of initiative and creativity to solve problems on a daily basis, using detailed knowledge, with high levels of tact and diplomacy to overcome particular issues.

***Areas of activity will include:

  • Working with multiple, complex diaries and prioritising business to ensure the achievement of key timescales and priorities. This will often entail reprioritisation throughout the day and will call on key negotiating skills across many levels.
  • Act as an effective interface between the PVC and senior internal/external contacts dealing with enquiries on their behalf whilst developing and maintaining strong working relationships for effective working arrangements. Role holders may be required to act as a source of advice or guidance to a range of senior academic and professional services staff.
  • Effective briefing of the PVC prior to meetings, providing notes on a range of complex matters, papers or action checklists as appropriate in a timely way that is consistent with the PVC's workload priorities.
  • Managing Press enquiries, ensuring they go through the appropriate Communications channels and managing PR/Communications for internal/external audiences, as appropriate.
  • You will provide professional advice, support, guidance and information flow to colleagues on a wide range of administrative process and procedures, including Registry, People, Performance & Culture, Health & Safety, Finance, ICT and Estates.


At the University of Lincoln, we embrace flexibility and a hybrid culture of working; therefore, as part of this role you will be able to experience both working as part of a vibrant campus community, and the ability to work remotely if you wish.


The University of Lincoln offers exciting career opportunities with the chance to grow and develop to reach your full potential.

We also offer a wide range of staff benefits, including a generous annual leave allowance of 30 days per year pro rata (plus an additional 14 bank holiday and concessionary days), progressive pay rates, access to discounts at popular stores, gym, and sports facility membership and more.

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