Current jobs related to Operations Assistant - Edinburgh, Edinburgh - Castle Craig Hospital
-
Facilities Operations Manager
3 weeks ago
Edinburgh, Edinburgh, United Kingdom Motability Operations Full timeAbout the RoleMotability Operations is seeking a skilled Workplace Manager to join our team in a full-time, permanent capacity. As a key member of our Workplace's department, you will play a vital role in ensuring the smooth operation of our 34,000 SqFt office.Key ResponsibilitiesEnsure the effective management of all physical assets and infrastructure...
-
Facilities Operations Manager
3 weeks ago
Edinburgh, Edinburgh, United Kingdom Motability Operations Limited Full timeAbout the RoleMotability Operations Limited is seeking a highly skilled Workplace Manager to join our team in Edinburgh. As a key member of our Workplace's department, you will be responsible for ensuring the smooth operation of all physical assets and infrastructure within our 34,000 SqFt office.The successful candidate will have line management...
-
Workplace Services Director
3 weeks ago
Edinburgh, Edinburgh, United Kingdom Motability Operations Full timeAbout the RoleMotability Operations is seeking a skilled Workplace Manager to join our team in a full-time, permanent capacity. As a key member of our Workplace's department, you will play a vital role in ensuring the smooth operation of our 34,000 SqFt office.Key ResponsibilitiesDevelop and implement effective systems and processes to support a world-class...
-
Building Manager
3 weeks ago
Edinburgh, Edinburgh, United Kingdom Motability Operations Full timeAbout the RoleMotability Operations is seeking a skilled Workplace Manager to join our team in a full-time, permanent capacity. As a key member of our Workplace's department, you will play a vital role in ensuring the smooth operation of our 34,000 SqFt office.Key ResponsibilitiesDevelop and implement effective systems and processes to support a world-class...
-
Airport Operations Assistant
7 days ago
Edinburgh, Edinburgh, United Kingdom OCS Group Full timeAirport Operations Assistant **Job Summary** We are seeking a highly organized and detail-oriented Airport Operations Assistant to join our team at Edinburgh Airport. As an Airport Operations Assistant, you will play a critical role in ensuring the smooth operation of our airport's border control processes. **Key Responsibilities** * Assist and guide...
-
Airport Operations Assistant
7 days ago
Edinburgh, Edinburgh, United Kingdom OCS Group Full timeAirport Operations Assistant **Job Summary** We are seeking a highly organized and detail-oriented Airport Operations Assistant to join our team at Edinburgh Airport. As an Airport Operations Assistant, you will play a critical role in ensuring the smooth operation of our airport's border control processes. **Key Responsibilities** * Assist and guide...
-
Airport Operations Assistant
1 week ago
Edinburgh, Edinburgh, United Kingdom OCS Group Full timeAirport Operations Assistant **Job Summary** We are seeking a highly motivated and detail-oriented Airport Operations Assistant to join our team at Edinburgh Airport. As a key member of our operations team, you will play a critical role in ensuring the smooth and efficient processing of arriving passengers and their baggage. **Key Responsibilities** *...
-
Airport Operations Assistant
1 week ago
Edinburgh, Edinburgh, United Kingdom OCS Group Full timeAirport Operations Assistant **Job Summary** We are seeking a highly motivated and detail-oriented Airport Operations Assistant to join our team at Edinburgh Airport. As a key member of our operations team, you will play a critical role in ensuring the smooth and efficient processing of arriving passengers and their baggage. **Key Responsibilities** *...
-
Head of Technology Strategy and Portfolio
1 week ago
Edinburgh, Edinburgh, United Kingdom Motability Operations Full timeAbout The RoleA new role in our Technology leadership, Head of Strategy and Portfolio, is responsible for maintaining the overall technology strategy, roadmap, and budget. They ensure alignment between strategic objectives and technology investments across all technology functions.Key ResponsibilitiesMaintain the overarching technology portfolio...
-
Head of Engineering
1 week ago
Edinburgh, Edinburgh, United Kingdom Motability Operations Full timeAbout The RoleA new leadership position in the Technology leadership team, the Head of Engineering leads, ensures quality, sets ways of working and manages the organisation's engineering department.Key ResponsibilitiesProvide technical leadership and vision to guide the engineering and quality teams in developing cutting-edge, innovative solutions and...
-
Head of Engineering
1 week ago
Edinburgh, Edinburgh, United Kingdom Motability Operations Full timeAbout The RoleA new leadership position in the Technology leadership team, the Head of Engineering leads, ensures quality, sets ways of working and manages the organisation's engineering department.Key ResponsibilitiesProvide technical leadership and vision to guide the engineering and quality teams in developing cutting-edge, innovative solutions and...
-
Head of Technology Strategy and Portfolio
1 week ago
Edinburgh, Edinburgh, United Kingdom Motability Operations Full timeAbout The RoleA new role in our Technology leadership, Head of Strategy and Portfolio, is responsible for maintaining the overall technology strategy, roadmap, and budget. They ensure alignment between strategic objectives and technology investments across all technology functions.Key ResponsibilitiesMaintain the overarching technology portfolio...
-
Director of Technology Strategy and Planning
3 weeks ago
Edinburgh, Edinburgh, United Kingdom Motability Operations Full timeAbout The RoleA new role in our Technology leadership, Head of Strategy and Portfolio is responsible for maintaining the overall technology strategy, roadmap, and budget. They ensure alignment between strategic objectives and technology investments across all technology functions. This includes facilitating and informing decision making, providing strategic...
-
Senior Manager of Business Technology Portfolio
3 weeks ago
Edinburgh, Edinburgh, United Kingdom Motability Operations Full timeAbout The RoleA new role in our Technology leadership, Head of Strategy and Portfolio is responsible for maintaining the overall technology strategy, roadmap, and budget. They ensure alignment between strategic objectives and technology investments across all technology functions. This includes facilitating and informing decision making, providing strategic...
-
Business Operations Assistant
3 weeks ago
Edinburgh, Edinburgh, United Kingdom Pertemps Full timeWe are seeking a highly motivated and organized Business Operations Assistant to join our team at Pertemps. This role is essential in providing crucial administrative support to ensure smooth operations and high-quality service for our clients.Key Responsibilities:Scanning and saving important documentsCreating purchase orders and processing invoicesHandling...
-
Information Security Director
2 weeks ago
Edinburgh, Edinburgh, United Kingdom Motability Operations Full timeAbout The RoleThe Chief Information Security Officer (CISO) is a senior leader responsible for establishing and maintaining the organisation's vision, strategy, and programs related to information security. The CISO plays a crucial role in safeguarding the organisation's sensitive data, intellectual property, and information systems from potential threats...
-
Information Security Director
3 weeks ago
Edinburgh, Edinburgh, United Kingdom Motability Operations Full timeAbout The RoleThe Chief Information Security Officer (CISO) is a senior leader responsible for establishing and maintaining the organisation's vision, strategy, and programs related to information security. The CISO plays a crucial role in safeguarding the organisation's sensitive data, intellectual property, and information systems from potential threats...
-
Chief Information Security Officer
2 weeks ago
Edinburgh, Edinburgh, United Kingdom Motability Operations Full timeAbout The RoleThe Chief Information Security Officer (CISO) is a senior leader responsible for establishing and maintaining the organisation's vision, strategy, and programs related to information security. The CISO plays a crucial role in safeguarding the organisation's sensitive data, intellectual property, and information systems from potential threats...
-
Chief Information Security Officer
2 weeks ago
Edinburgh, Edinburgh, United Kingdom Motability Operations Full timeAbout The RoleThe Chief Information Security Officer (CISO) is a senior leader responsible for establishing and maintaining the organisation's vision, strategy, and programs related to information security. The CISO plays a crucial role in safeguarding the organisation's sensitive data, intellectual property, and information systems from potential threats...
-
Chief Information Security Officer
1 day ago
Edinburgh, Edinburgh, United Kingdom Motability Operations Full timeAbout The RoleThe Chief Information Security Officer (CISO) is a senior leader responsible for establishing and maintaining the organisation's vision, strategy, and programs related to information security. The CISO plays a crucial role in safeguarding the organisation's sensitive data, intellectual property, and information systems from potential threats...
Operations Assistant
3 months ago
About Us
Delivering compassionate care and achieving the best outcomes for people suffering from addictions to alcohol and drugs and mental health conditions, is at the heart of everything we do.
Castle Craig Hospital is a centre of excellence for the treatment of addiction, rated 'Exceptional' by our regulators Healthcare Improvement Scotland.
We are leaders in the UK and European rehab field, treating up to 82 patients onsite and many more via teletherapy.
Castle Craig is a unique place to work where you will have the support of a strong team and opportunities for professional development.
The Operations Assistant will play an important role, assisting the Operations Manager in ensuring the effective and professional running of the hospital.
Key responsibilities within the role will include:
Treatment Programme
- Management of daily timetables.
- Updating patient noticeboards, and displaying information leaflets, maintaining staff photo board & posters as requested.
- Uploading patient files.
- Booking of travel / taxis for both staff and patients.
- Booking of travel for AA and CA and Church attendance.
- Administration arrangements for onsite barber / hairdresser.
- Compiling and distributing of Weekly Briefing sheet.
- Weekly signup sheets for HBOT.
- Computer booking sheets.
Secretarial
- Secretarial support to Clinical Governance, Health & Safety, and other governance meetings including preparation, minutes, and action points.
- Clerical assistance to Operations Manager.
Governance
- Assisting the Operations Manager with audit tasks including annual mandatory training records.
- Ensuring uptodate GMC and NMC checks.
- Completing weekly medicines management interactions in liaison with Specialty Doctor.
- Ensuring all Subject Access Requests are managed and actioned in accordance with the Hospital policies and ensuring timescales are adhered to.
- Preparing confirmation of treatment letters for former patients.
- Complete returns for the Lobbying and Transparency Registers.
- Liaising with external pharmacist.
- Maintaining current DBS documentation.
- Collating Pat-Sat information and creating reports for managers.
General
- Assisting in the preparation and setup of meetings and small events.
- Purchasing of stationery, CDRF, PPCD pads, and reading materials for the Hospital.
- Ordering of medical supplies.
- Assisting with preparation for professional visits, assisting with tours and arranging transport, hospitality / lodging.
- Managing Annual Reunion.
Essential Requirements
- A minimum of three years' experience in an administrative setting.
- Smart professional appearance.
- Excellent written and oral communication skills, dealing with all levels of people (patients, clinicians, directors, external people, and colleagues).
- Excellent IT skills including Microsoft Word, Excel, PowerPoint and Outlook.
- Needs to be able to work cooperatively with team members and with other staff to achieve team and organisational goals.
- The ability to handle sensitive information and maintain strict confidentiality with regard to both patient and corporate information.
- Ability to prioritise own workload and work flexibly to meet organisational needs.
- Ability to work under own initiative and be selfmotivated.
- Must be comfortable with maintaining processes / procedures.
- Needs to be able to stay calm when under pressure.
- Must be adaptable and comfortable dealing with changing priorities.
- Due to the hospital's location the post holder must be able to provide own transport to and from work.
- Ease with new digital systems is essential.
- Good communication skills and an ability to multitask is essential.
Desirable
- Previous experience in a healthcare setting.
- Should have the desire and ability to develop within the role.
- Some experience in the audit process.
Benefits:
- Company pension contribution
- Lunch and refreshments
- Free onsite parking
- Sick pay
- Use of hospital gym
- Discounts in hospital shop
- Pension Scheme
Hours of work are Monday to Friday, 09h00 - 17h00, however flexibility is required to meet the demands of the role.
Job Types:
Full-time, Permanent
Salary:
£26,000.00 per year
Benefits:
- Company pension
- Free parking
- Onsite parking
Schedule:
- Monday to Friday
Experience:
- Administrative experience: 3 years (required)
Ability to Commute:
- Edinburgh, City of Edinburgh (required)
Work Location:
In person