Graduation Stall Coordinator

2 weeks ago

London, Greater London, United Kingdom Open University Students Association Full time £20

This opportunity takes place between 08 May 2024 and 15 Jul 2024 Closing date for applications is 15 Jul.

Are you currently studying with the OU and would like to gain teamwork and retail skills whilst representing the OU Students Association? Join fellow #OUstudents to help celebrate each important graduation ceremony by applying for the role of Graduation Coordinator at locations throughout the UK and Eire.

Please note you will need to be logged into or if you don't have a website account, register for a website account to apply for this opportunity.

As a Graduation Stall Coordinator you'll play an important role in providing a service that is greatly valued by graduating students and their guests. You'll lead a small team of Graduation Stall Volunteers selling OU and Association merchandise at our stall. Your role will include promoting and selling OU branded merchandise to those in attendance. Whilst working the stall you get the chance to catch up with graduates and their guests, while promoting the work of the Association.

You'll be communicating with your team of volunteers via SLACK in the lead up to the ceremony and being the main point of contact for both your Open University Ceremony Co-ordinator and the Students Association.

On the day, you'll hep set up the shop stall, process payments, ensure that the relevant paperwork is completed, monitoring sales, process manual orders and end of day reconciliation. As Stall Coordinator with additional responsibilities to your team, requiring to be available on the stall, this role does not offer the opportunity to process at the ceremony. To be offered the opportunity to process, please apply for the Graduation Stall Volunteer role which would be best for you.

Be part of the graduation experience - all whilst making connections with the graduates on their day and helping them celebrate

Volunteering is available at:

Friday 20 September 2024 in London, Barbican Centre

Saturday 21 September 2024 in London, Barbican Centre

Friday 27 September 2024 in York, Barbican

Friday 11 October 2024 in Brighton, The Dome

Friday 18 October 2024 in Newport, ICC Wales

Friday 18 October 2024 in Dublin, Croke Park

Friday 25 October 2024 in Glasgow, Royal Concert Hall

Saturday 26 October 2024 in Birmingham, Symphony Hall

Friday 22 November 2024 in Poole, Lighthouse

You can apply to volunteer for one or more then graduation ceremony.

Commitment and recognition

Training is mandatory and commences in February 2024.

You will be asked to complete online self-study training that takes about an hour. This includes the core training module for all our volunteers which covers:

GDPR (keeping personal data secure)

Safeguarding (keeping young people and vulnerable adults safe)

PREVENT (our duty to prevent extremist radicalisation)

Equality Duty (Why it is important and who it protects)

It also includes a training module for both Graduation Stall Coordinators and Graduation Stall Volunteers for your role.

You will then attend one 90 minute MsTeams training session and meet your team (there is a choice of morning, afternoon or evening) a few weeks before the day.

You will be sent a link and sign up to the free Volunteer SLACK app so that venue details can be communicated to you and Graduation Stall Volunteers.

Only trained and onboarded Coordinators and Volunteers are selected for the venue's Graduation Stall team .

After the ceremony you will be asked for your feedback and to complete your expenses form for travel and subsistence for the day and remind your team to do likewise. You will receive a goody bag by post. You can request a 'certificate of volunteering' after volunteering.

Eligibility for this volunteer opportunity

To apply we recommend you live within 50 miles from the graduation venue as you can claim up to £70 in travel and £20 for subsistence expenses. Please note that no overnight accommodation is paid.

You just need to be a member of the Students Association.

Please note you will need to be logged into or if you don't have a website account, register for a website account to apply for this opportunity.

Applications close at midnight on 14/07/2024 - the application form will pop up on screen when you press the request an application form button. You must complete this by the deadline to be considered for this opportunity.

Develop teamwork skills and grow confidence in using transferable skills. Have fun and make new friends whilst volunteering Experience an inspirational day to further motivate your study.

Benefits to others

Providing goods/services for students to promote pride in being identified as OU students.

10 hours across the ceremony day

Training available

Mandatory online MsTeams training session lasting 90 minutes and mandatory self study online essential reading for your role and core training for all volunteers (1hr)

Location

London, York, Brighton, Newport, Dublin, Glasgow, Birmingham, Manchester, Poole

DBS required

No

  • Activity In-person, Online
Employability skills
  • Communication - Core skills and competencies 0
  • Self-management and resilience - Personal attributes and behaviours 0
  • Self-awareness - Personal attributes and behaviours 0
  • Commercial and/or sector awareness - External awareness 0

Thank you for your interest in this role – you will receive an email with a link to the application form and instructions on how to apply.

In addition, please ensure you add oustudents- to your safe senders list as you will be receiving emails at various points during your volunteer term (as otherwise your messages may end up in your junk folder).

If you have any queries regarding the role or application process, please contact oustudents- and we will be happy to help.

#J-18808-Ljbffr

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