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Fundraising Administrator

3 months ago

Glasgow, Glasgow City, United Kingdom help foundation Full time

My Help Foundation:


My Help Foundation is a registered charity relentlessly working to alleviate poverty as well as poverty-afflicted pain and suffering - regardless of their location.

We target the grassroots of poverty and suffering before extended damage leaves lifelong scars on its victims.

We primarily focus on:

  • The prevention or relief of poverty
  • The advancement of health
  • Recruit, coordinate and supervise volunteers and volunteer groups within the assigned region/area
  • Take a volunteerled approach in ensuring the effective delivery of fundraising activities locally and representing the organisation at fundraising and other events
  • Dealing with related logístical issues and ensuring that materials and equipment are available
  • Establish new relationships and maintain allocated relationships with key stakeholders.
  • Willing to travel locally and internationally

Key Responsibilities


The job holder is accountable for fulfilling his or her roles and responsibilities in line with good values and principles of fairness, humanity, honesty, respect and fair treatment of his/her colleagues and staff.

The following are the main responsibilities that the role holder will be accountable for:

Develop strong donor relationships with stakeholders in the region

  • Maintain existing donor relationships and partnerships with a focus on an allocated area within the region
  • Explore and develop new relationships and partnerships with the goal of widening the community outreach and increasing the number of new donors to Help Foundation
  • Manage the stakeholder relationships by holding regular meetings, providing feedback on donations, and exploring what Help Foundation can offer them
  • Meet fundraising targets and ensure return on investment is met with individuals and/or networks we partner with
  • Formalise partnerships with individuals and networks by following the necessary protocols i.e., establishing a Memorandum of Understanding or contracts
  • Provide fundraising support to stakeholders working with Help Foundation.
  • Develop strong volunteer networks across the area
  • Ensure volunteers are recruited to support Help Foundation activities
  • Ensure all volunteers working with Help Foundation in your area are properly registered, inducted, trained, and developed
  • Maintain and update a volunteer database for your area
  • Oversee aspects of work where volunteers are involved.
  • Support the fundraising unit in the organisation of events and activities
  • Lead volunteers in managing events locally or event participation in consultation with line manager
  • Ensure that appropriate materials and equipment are available for events
  • Loading, delivering, and returning materials and equipment to and from functions
  • Maintaining supplies of fundraising/promotional materials at all times.

Assist with Fundraising/Campaigns co-ordination

  • To assist with fundraising at all local activities within region
  • To ensure that all funds and pledges are collected, stored safely, and acted upon promptly
  • To undertake any follow up actions which are required by Help Foundation or third parties after fundraising has taken place
  • To contact local organisations, businesses, schools and mosques for fundraising and collections when required
  • To arrange leaflet distributions in liaison with volunteers
  • Ensuring that all shops in the region are informed about campaigns/activities and receive relevant materials including posters and leaflets.

Fulfil relevant administration duties

  • Process collections using Donation Station within one week of collecting funds
  • Ensuring that all funds are banked as a matter of priority
  • Dealing with any banking queries when necessary
  • Producing and dispatching receipts, certificates, and reports to donors.

Communicate related information

  • Respond to fundraising and other enquiries in relation to regional activities
  • Communicate performance and provide regular updates to Line Manager
  • Utilise all foundation and personal social media platforms to promote Help
Foundation messaging, campaigns, activities, and appeals.

Other

  • Any other task as deemed appropriate by line manager in improving the efficiency and performance of Help Foundation.

Person Specification (Essential)


It is essential that the post holder shows a good understanding and empathy with the good values and principles as well as commitment to Help Foundation vision and mission.


Experience:

  • Experience in establishing and developing relationships with key stakeholders
  • Demonstrate experience in project coordination i.e. events and campaigns
  • Experience of organising and supervising events
  • Experience of recruiting, managing, and developing volunteers
  • Full UK Driving license.

Knowledge, Skills, and Attributes:

  • Knowledge and understanding of the local region and community
  • Excellent interpersonal skills and ability to motivate and manage volunteers
  • Excellent communication skills
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