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Personal Assistant

3 months ago

Wantage, Oxfordshire, United Kingdom Williams Advanced Engineering Full time

JOIN A TEAM THAT'S CHANGING THE WORLD
WAE Technologies Limited exists to accelerate the advantage and impact of our clients.

We do it through innovative engineering and technology that solves complex problems and brings a step-change in weight, speed, and efficiency.

Join us to help fulfil our mission to accelerate an efficient, electric, and sustainable future.


An opportunity has arisen for
Personal Assistant - Senior Leadership Team to join our Leadership & Support team in a rapidly expanding and exciting work environment.

This is a key role in supporting the CCO and CSO, serving as a coordinator of their schedules, travel, and supporting communication and coordination with internal business teams and external stakeholders.


Job role:

  • Manage and organise a highvolume professional calendar across multiple time zones and priorities, schedule and coordinate appointments, meetings, and travel as necessary, including the facilitation of hospitality and catering as required.
  • Arrange complex and detailed international travel including flights, hotels, visas, ground transport, as well as producing comprehensive and detailed itineraries considering cost and integrity to the WAE brand.
  • Proactively send reminders to the CCO and CSO and relevant stakeholders of reporting deadlines and support the creation of reports and presentations as required.
  • Filing and minute taking where requested.
  • Assist the EA to CEO with event planning, including Christmas Parties, Staff Open Days etc.
  • Work closely with other PA's and EA's where appropriate, whilst sharing best practice maintaining effective relationships both internally and externally, and ensuring adequate secretarial cover is maintained across the team.
  • Management of all expenses (concur) and credit card reconciliations each month.
  • Providing Holiday sign off and absence recording for the Directors' reports

You'll have:

  • You will be representing WAE and the C-Suite, therefore excellent communication skills, discretion and professionalism is a must.
  • Previous experience in a PA role, supporting senior management with extensive diary management.
  • Additional industry experience, that may support would be beneficial
  • The ability to work to a high standard with little direction, often under pressure with the ability to be resourceful and multitask.
  • Strong MS project, excel and power point skills
  • A proactive approach to work, with a high level of attention to detail and enjoy working to deadlines.
  • The ability to work collaboratively, with no task too big or small and build relationships across the whole business
  • Must be able to flexible in working between Grove HQ (Oxfordshire) and Kidlington Office (Oxfordshire) locations. This is an essential prerequisite of the role.

We'll provide:

  • Training to add to your existing skills and accelerate your career
  • A supportive and empowering work environment

Application deadline:

Location:

We are based on the WAE technical campus in Grove, Oxfordshire, UK. 20 minutes' drive South of Oxford, UK. And Kidlington, Oxford.

Disclaimers and DEI:

Job Types:
Full-time, Permanent

Benefits:

  • Company pension
  • Cycle to work scheme
  • Employee discount
  • Free parking
  • Gym membership
  • Life insurance
  • Onsite parking
  • Private medical insurance
  • Referral programme

Schedule:

  • Monday to Friday

Work Location:
Hybrid remote in Wantage, OX12 0DQ