Capital and Charitable Funds Support Officer

2 weeks ago

Bedford, Bedford, United Kingdom Bedfordshire Hospitals NHS Foundation Trust Full time

An exciting opportunity has arisen for an experienced and professional individual who is not afraid of the fast paced environment.


If you are looking for a challenging, interesting and dynamic role, where things can change very quickly Finance is a right place for you.

You will join an enthusiastic, driven and caring team in a friendly, professional working environment where no two days are ever the same.


We are looking for an individual who is committed, with attention to detail, and self-motivated, able to work well within a team and under pressure.

We are looking for a friendly professional with excellent communication skills, ability to form good partnerships, and confident in dealing with difficult situations.

You will join a modern and progressive Trust that believes that helping to keep our staff healthy and happy is one of our key responsibilities.


  • To work closely with the Estates and IT Departments to ensure that capital expenditure is correctly coded in the General ledger.
  • To provide a monthly analysis of capital spend against approved capital projects and to advise the Financial Controller, IT, Site Redevelopment and Estates Department on current and forecast material variances to budgets.
  • To manage the transactions in the Charitable Fund ledger, including
making payments and controlling the charitable funds cashbook, including reconciliations.


Bedfordshire Hospitals NHS Foundation Trust provides hospital services to a growing population of around 700,000 people living across Bedfordshire and the surrounding areas across two busy hospital sites in Bedford and Luton.

Both hospital sites offer key services such as A&E, Obstetrics-led Maternity and Paediatrics.

You will be joining a friendly, high performing Trust committed to ensuring the health and wellbeing of staff.

As one of the largest NHS Trusts in our region you will have access to a programme of high quality training and development to help you grow your career.

We have state-of-the art facilities placing us at the heart of cutting edge health care.

The Trust continues to be committed to delivering the best patient care using the best clinical knowledge and technology available.

Please review all documents attached to this advert to ensure you familiarise yourself with all requirements of the job.

Key Responsibilities:

To support the Capital and Charitable Funds Accountant in the achievement of the following tasks:

CAPITAL

  • Review transactions to identify expenditure to be included in the fixed asset register
  • To monitor the Assets under Construction balances on a monthly basis, and to transfer balances into the Fixed Asset Register (FAR) once a project is completed.
  • To control the issue and use of fixed asset codes and the integrity of the FAR to ensure that the structure is appropriate to the needs of the organisation.
  • To provide support to the Capital Planning Group in providing analysis of current year expenditure and for planning for future projects.
  • To ensure that the depreciation charge is fully understood and is able to provide reliable forecasts for planning purposes
  • To ensure that the FAR is maintained in a consistent manner to ensure that annual revaluations of buildings can be efficiently accounted for.
  • To be responsible for the accounting of leases and to ensure that leases are correctly classified.
  • To provide training and support to other members of the Finance team, Estates, IT and procurement to ensure that all capital costs are correctly accounted for
  • To be responsible for all Capital / Fixed Asset schedules in the monthly, quarterly and annual reporting to NHSI and DH
  • Provide support to budget holder in verification of fixed assets.
  • To partake in the annual plan preparation and submission to NHSI accounting for the capital programmes for the next 5 years and assisting the Financial Accountant and Financial Controller with the balance sheet fixed assets and reserve and also the cash flow

CHARITABLE FUNDS

  • To monitor all receipts and, where appropriate, write to donors thanking them for their support.
  • To provide advice on Gift Aid and charitable collecting agencies to both potential donors and staff within the Hospital.
  • To make quarterly reclaims for Gift Aid to HMRC
  • To liaise with the fundraising team to ensure fundraising activities are accurately captured and reported in the ledger.
  • To maintain a record of all legacies that the Charity has been informed of and follow up as appropriate.
  • To ensure that all payments and receipts are coded to the correct Fund and to issue statements to all Fund Managers monthly providing details of the transactions and the balances available.
  • To account for the movement in investments on a quarterly basis, to ensure that all trades made by the Investment Managers are correctly accounted for.
  • To ensure that charitable expenditure incurred by the Hospital is correctly charged by invoice to the Charity and that the Hospital is paid on a regul

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