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Projects Administrator

3 months ago

Lincoln, Lincolnshire, United Kingdom FBS-Hormann Full time

Job purpose
To provide an administrative support function to the Projects team, which is vital for the smooth-running of the business.

Main duties

  • To abide by and promote health and safety, ensuring all approved policies and processes are followed.
  • To manage the surveying process, which includes uploading surveyor reports, ensuring the constant movement of jobs throughout the surveying process, booking site visits, updating surveyor calendars and producing a weekly status report.
  • Obtaining quotes, booking electricians/SUMO surveys/PAT testing, uploading reports and maintaining records.
  • Booking surveyor hotel accommodation.
  • Creating and receipting purchase orders.
  • Reconcile credit card receipts to monthly statements.
  • Complete administration preparation prior to the completion of each job, including but not limited to uploading documents, raising asset tags, adding equipment where necessary.
  • Updating a variety of financial and information spreadsheets.
  • Registering asset tags for major customers.
  • Closing jobs on a variety of portals.
  • Creating Construction Phase Plans and obtaining approval to attend site. Managing the process within our project management CRM system.
  • Collating H&S file documents, completing a H&S statement and uploading into customer portals.
  • Recording and assisting with the warranty process.
  • To carry out any other duties as required
P
erson specification - Essential

Qualifications
GCSE English & Maths (A* - C or equivalent)

Experience
Administration.

Knowledge
Web based systems.

Microsoft Word, Excel & Outlook.

Critical thinking.

Skills
Highly organised

Strong attention to detail

Strong Communicator

Team player

Ability to work to deadlines

Strong work ethics

Attitude
Professional

Relaxed

Confident

Friendly

Person Specification - Desirable

Experience
Admin in engineering industry

Knowledge
Technical knowledge

H&S knowledge

Benefits:

  • Life insurance

Schedule:

  • Monday to Friday

Ability to commute/relocate:

  • Lincoln, LN5 0ND: reliably commute or plan to relocate before starting work (required)

Education:

  • GCSE or equivalent (preferred)

Work Location:
In person