Accounts Payable/receivable Executive
2 weeks ago
Due to our ever growing business, resulting in ever growing transactions, we are looking for an Accounts Payable / Accounts Receivable Executive, to join our Gatwick based team for 4-6 months.
Reporting to the Management Accountant, this is a very varied and busy role, which will see you taking responsibility for the timely and accurate posting of financial records for the departments and/or companies assigned, which may vary from time to time, dependent upon the needs of the business.
What you will be doing:
- Coding and posting of overhead invoices received from suppliers
- Preparing and running weekly BACS payments
- Posting of payment journals in Navision
- Ensuring all payment journals are allocated against paid invoices to maintain transparency over open items and supplier balances
- Setting up payments for adhoc items such as payroll taxes, corporation taxes and payments on behalf of group companies
- Reconciliation of supplier statements
- Recording, investigating and resolving all queries raised with suppliers
- Maintaining accurate records of all queries raised, status and their owners
- Maintaining accurate and up to date status of all creditor accounts in Navision
- Preparing daily FX rates for loading them onto the intranet
- Preparing daily bank account balance and weekly cash balance summaries
- Providing cover for Accounts Payable Executive dealing with operator payments, including liaison with Accounts Receivables to ensure payment has been received from clients prior to paying suppliers
- Sending out monthly credit card statements and posting of approved credit card statements in Navision
- Being responsible for the Accounts Receivables process in relation to both Third Party and Group Companies
- Ensuring all invoices and credits are recorded promptly and accurately
- Preparing and distributing daily bank receipts
- Raising of provisional invoices and ensuring final invoices are raised without delays
- Updating and maintaining client usage data for use by brokers
- Preparing statements for customers
- Raising of Inter-Company invoices and accruals, and reconciling accounts monthly
- Reconciliation of Client Deposits to report to Financial Accountant, where applicable
- Preparing Bank Payment Receipts journals
- Preparing weekly cash forecasts
- Actively monitoring and ensuring that the Credit Control policy is adhered to
- Administering any credit check / reporting requests
- Banking as and when required
- Preparing weekly commentary on Aged Debt reports
- Producing KPI reports, where needed
- Engaging with business stakeholders on overdue accounts and jobrelated queries
- Providing support to finance colleagues where needed
- Assisting with the implantation and testing of new systems (CRM/Finance/Other)
- Assisting with the Finance Business Improvement Project contributing through testing, data gathering and implementation
- Providing cover for subsidiary AR function, as required
You will have experience of dealing with strong personalities within a commercial business and be able to maintain strong credit control over debtors.
You will be adaptable, and be able to move seamlessly from one task to another, whilst maintaining accuracy and a calm, helpful persona.
This is a fast paced and changing environment, so you will need to be used to this.You will also:
- Have experience within a varied finance function before, doing either accounts payable, accounts receivable or ideally a mixture of the two
- Ideally also have experience working with an international customer base (both internal and external)
- Have experience of adapting to new systems
- Be able to manage a demanding workload and the associated pressures of working in a busy business support department
- Be able to maintain a strong control environment
- Be able to maintain high standards in all work and accuracy in the face of frequent interruptions
- Live within a commutable distance of the Gatwick office
About Air Partner Group, a Wheels Up Company
Founded in 1961, Air Partner Group is a world-leading international aviation services group providing aircraft charter, aviation safety and security solutions, and managed services to industry, commerce, governments, and private individuals, as well as civil and military organisations.
Air Partner Services comprises Baines Simmons, Redline Assured Security
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