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Property Services Administrator
3 months ago
Job title:
Property Services Administrator
Location:
Wythall, B47 6JR
Salary:
Negotiable, DOE
Hours: 37.5 hours per week
Healthcare Management Solutions (HCMS) provides Care Home Owners, Operators, Investors, Banks and Insolvency Practitioners with a one-stop solution to the care home sector.
The Property Services Department is responsible for achieving care home excellence throughout the portfolio of care homes by ensuring that the clients residing in our care homes live in a well maintained and safe environment.
Key Areas of Responsibility:
- Maintaining the asset register database for all care homes via the companies Portal.
- Collating, reviewing and uploading service contract certificates and other documentation to multiusers database system.
- Dealing with general repairs, emergency callouts and enquires and logging calls with the contractors as required.
- Liaising with contractors and suppliers regarding availability to attend.
- Collating and reviewing quotations and creating a purchase order using our automated purchase order system whilst adhering to authorisation levels.
- Collating and checking invoices prior to forwarding to the purchase ledger department for payment.
- Collating and checking contractor quality satisfaction questionnaires and updating the data collection spreadsheet.
- Assisting to obtain quotations.
- Collate and inspect timesheets and expenses claims for the companies decorating team prior to submission.
- Liaise with the Landlords of the Head Office and report any building defect or repairs to them.
- Undertaking general administrative tasks as required to include filing and storage of documents.
- Promote and ensure the good reputation of the home and the company.
Please Quote Ref
:
PSA/JB/HCMS)
Closing date 23rd June 2023
Schedule:
- Monday to Friday
Work Location:
In person
