Programme Office Support

2 weeks ago

Bristol, Bristol, United Kingdom Alexander Mann Solutions for Public Sector Resourcing Full time

Programme Office Support (Inside IR35)

Contract Term:
Until 30/09/2023 (Possibility of extension)

Contracting Authority:
MoD

Location:
Hybrid & 2 -3 days a week at office (Corsham & other sites)


The Ministry of Defence (MOD) is a central government department with a mission to protect our country and provide the ultimate guarantee of its security and independence, as well as helping to protect its values and interests abroad.


To do this we have an annual budget of almost £40 billion and a workforce comprising 193,000 people, almost 59,000 of whom are civilians.

We currently manage more than £11 billion of spend every year.


Our work really matters; we offer engaging roles which have a direct impact on the quality of services we provide.

We employ people in many different roles and in many locations across the UK and abroad.

We have jobs in policy, finance, HR, IS/IT, commercial and project management and all the types of jobs you would expect to find in a government department, or indeed in the private sector.

We also employ doctors, dentists, teachers, police, fire service, quantity surveyors, and engineers to name a few.

There are many opportunities to develop and progress both within MOD and across the wider Civil Service, whether you're a permanent appointee or an interim.


As a Programme Office Support, your main responsibilities would be:

Duties:

  • Engagement with all local stakeholders to ensure the MOD contractual obligations to provide site information and access required by the supplier to migrate to IUS, using an approved Site Migration Process (SMP).
  • Gaining local knowledge from key stakeholders to ensure that site surveys have included all units, lodgers and locations relevant to that site.
  • Monitor and report progress through the SRT Lead or Regional Implementation Support Office (RISO).
  • Where possible resolve any sitespecific survey and migration problem, and where necessary escalate issues through recognised routes in the SMP and the RISO.
  • Deliver documentation, obtain information and support any other activities which are needed to support the delivery of new services to multiple MOD locations.
  • Facilitate site visits, site meetings, site surveys and when tasked act as a focal point for a specific geographical region.
  • To manage and maintain contact with the IUS Programme delivery team, the new supplier and sites to ensure that the required services are provided during the implementation phase of delivery.
  • Support and be involved in the preparation, modification and delivery of documented processes.
  • Ensure all risks, assumptions and Learning from Experience (LFE) are documented and managed throughout the process and escalated as appropriate within the project management framework.
  • To manage minor works Government Funded Equipment (GFE) requirements; employing a GFE reduction strategy during site surveys to ensure value for money within provisional supplier designs.
  • To manage GFE statement of requirements through appropriate service fulfilment routes.

Essential:

  • At least 3years Project Management Experience, aligned specifically to Association of Project Management (APM)
  • A good understanding of the Site Coordinating Installation Design Authority role and the related processes.
  • Experience of site visits working with site decision makers Including suppliers
  • Have an understanding of the design process
  • Good Stakeholder Management Skills
  • Good understanding of MOD ways of working for site installations/changes (ECR Processes)

Should you require reasonable adjustments at any point during the recruitment process or if there is a more accessible way for us to communicate, please do let me know.

  • Please be aware that this role can only be worked within the UK and not Overseas._

Schedule:

  • Monday to Friday

Ability to commute/relocate:

  • Bristol: reliably commute or plan to relocate before starting work (required)

Education:

  • GCSE or equivalent (preferred)

Experience:

  • Customer service: 1 year (preferred)
  • Administrative experience: 1 year (preferred)

Language:

  • English (preferred)

Licence/Certification:

  • Driving Licence (preferred)

Work Location:
One location

Reference ID:
PSR1JP

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